OHS & Office Administrator

4 days ago – Be among the first 25 applicants

Wales McLelland Construction (WM) is an industry leader, well established in BC and primarily operating in the Lower Mainland. With over 50 years of experience, our success is driven by the dedication and excellence of our employees. We are a family‑first company committed to Safety, Professionalism, Integrity, Respect, and Commitment.

The OHS & Office Administrator supports the OHS Manager by managing data entry, OHS administration, and the electronic safety management system. The role collaborates with the Health & Safety Coordinator to ensure compliance with OH&S legislation and promotes a culture of safety across all sites. Additionally, the position provides front‑desk reception coverage during lunch and as needed.

• Safety Administration
  • Record keeping, data entry, and filing of all internal and external safety reporting.
  • Assist with scheduling and record keeping of required OHS training.
  • Assist with Health & Safety Orientation for all new field employees.
  • Order health and safety supplies for sites.
  • Complete inventory quarterly.
  • Prepare monthly KPI reports; review and issue to project teams.
  • Track OHS statistics.
  • Assist with 3rd party compliance updates.
• Site Support
  • Assist with site trailer document setup and ongoing management.
  • Maintain New & Young worker records of training.
  • Maintain First Aid inventory and safety assets.
  • Assist with site mobilisation and demobilisation admin processes.
• Construction Operations Review (COR) Support
  • Assist with the annual OHS & IM Program review.
  • Manage OHS Program Manual documentation (form creation, filing, printing, distribution).
  • Implement annual COR action items.
  • Track yearly review of Safe Work Practices and Safe Job Procedures.
• Sub‑Contractor Safety
  • Coordinate OHS information requests to subcontractors and maintain records.
• Office Support
  • Maintain office cleanliness and restock supplies and snacks.
  • Assist with filing invoices and scanning documents.
  • Prepare safety binders for various sites.
  • Coordinate with IT for necessary resources.
  • Collaborate with HR and IT for smooth onboarding and offboarding.
  • Provide reception coverage during lunch and as needed.
  • Perform other administrative tasks as assigned.

• Post‑secondary education or training in administration, health & safety, or a related field.
• Preference for experience in construction/site safety.
• Valid BC driver’s licence (position may require travel across Lower Mainland sites).
• Knowledge of occupational health & safety legislation is an asset.
• Strong computer skills (Microsoft Office).
• Ability to prioritize and multi‑task in a fast‑paced environment.
• Clear and accurate documentation skills.
• Independent and team‑oriented work style.
• Excellent written and oral communication skills.
• Strong organisational abilities and attention to detail.

• Excellent communication skills.
• Proficiency with Microsoft Office (Word, Excel, Access).
• Multitasking and deadline‑management.
• Enthusiastic team player.

• Competitive salary aligned with industry surveys.
• Performance‑based bonus.
• RRSP matching.
• Comprehensive health benefits.
• Employee referral program.
• Paid vacation and sick time.
• Anniversary service recognition.
• Office lunches and morning snacks.
• Free parking.
• Learning and development program.

Please note that we can only accept candidates who are eligible to work in Canada.

No Recruiting Agency phone calls, please.