Office Specialist

Uni Uni, a North American leader in last‑mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, Uni Uni's tech‑driven innovation and unique delivery model offers fast, efficient, and reliable services to local, national, and international e‑commerce clients.

• This role ensures the office runs smoothly, professionally, and efficiently while providing timely support to employees and visitors.

• Welcome and register visitors and provide professional reception service.
• Answer and transfer phone calls, take messages, and respond to daily inquiries.
• Maintain a professional front desk image and ensure the reception area is clean and organized.
• Support daily office communication and general administrative requests.
• Manage office supply procurement, distribution, and inventory control.
• Monitor stock levels and arrange replenishment based on office needs.
• Maintain accurate records for office supplies, administrative materials, and related expenses.

• Maintain and update fixed asset records, including registration, tracking, maintenance, and regular audits.
• Support office equipment management and follow up on repair or replacement requests.
• Ensure front desk equipment, meeting room equipment, and common office equipment are functioning properly.

• Manage meeting room reservations and conduct daily checks to ensure rooms are ready for use.
• Inspect and maintain common areas, including the pantry, reception area, meeting rooms, and shared office spaces.
• Act as the contact person with property management and support daily facility‑related issues.
• Support public facility setup and account management to ensure business continuity.
• Arrange and coordinate business travel, including flights and hotel bookings.
• Support travel cost control by following company travel policy and booking standards.
• Verify, manage, and follow up on company bills, including courier, telecom, internet, utilities, and other office‑related expenses.

• Support company events, meetings, team‑building activities, and other office activities.
• Provide logistics support before, during, and after events.
• Help maintain a professional corporate image during internal and external activities.

• Bachelor’s degree in administration, Business Management, or a related field preferred.
• At least 3 years of experience in reception, administration, customer service, or office support.
• Fluent written and oral communication skills in English and Mandarin.
• Proficient in Microsoft Office and common office equipment.
• Detail‑oriented, proactive, responsible, and able to multitask in a fast‑paced environment.
• Strong communication, coordination, organization, and problem‑solving skills.
• Experience in event support, travel coordination, or large / fast‑growing companies is preferred.