Administrative Assistant, Lower Biomedical Engineering

Salary

The salary range for this position is CAD $25.26/Hr.

- CAD $33.15/Hr.

The hours of work, including start and stop times, days off, work area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. Testing may be required. A criminal record check may be required.

The Lower Mainland Biomedical Engineering (LMBME) consolidated group under Providence Health Care is currently accepting applications for Biomedical Engineering Technologists at our various sites across the Lower Mainland: VGH, UBCH, LGH, RH, SPH, BCCW, BH, RCH, SMH, ARHCC, and others.

Reporting to the Administrative Supervisor, and receiving day‑to‑day work direction from the Directors and/or Operations Managers in Lower Mainland Biomedical Engineering, the Administrative Assistant, Biomedical Engineering performs a variety of confidential administrative and secretarial support functions in support of the LMBME senior management team and coordinates daily office activities for operational and/or corporate area(s).

• Uses a variety of software applications to produce reports, maintain databases and develop presentation materials.
• Schedules and coordinates meetings, distributes agendas, takes minutes and follows up as necessary. Processes and disseminates information including confidential medical‑legal, labor relations, and disciplinary correspondence.
• Responds to inquiries from internal and external sources as appropriate.
• Supports the preparation of financial and statistical documentation.
• Performs clerical duties such as processing mail, filing, faxing and answering inquiries by phone or email.
• Works with other administrative and clerical staff to ensure coverage in designated areas and/or to assist with priority projects.

Education: High School Diploma, completion of a recognized secretarial program and three (3) to five (5) years recent, related experience supporting management staff, or equivalent combination of education, training and experience.

Skills and Abilities: Demonstrated organizational skills to effectively prioritize workload and meet deadlines; ability to manage multiple complex and competing priorities; ability to develop, interpret, apply and communicate administrative policies, procedures and practices; demonstrate flexibility to meet and adapt to changes in organizational priorities; ability to conduct roles in four health authority systems, adapting approach depending on where Director/Operations managers work;

effective interpersonal and organizational skills and the ability to maintain effective working relationships; ability to communicate effectively both verbally and in writing; ability to work with minimal supervision; ability to type at 60 WPM; demonstrated ability to use tact and discretion when preparing, handling, and disclosing confidential information; ability to problem‑solve and develop solutions; working knowledge of basic record‑keeping and bookkeeping/accounting procedures and concepts;

demonstrated ability to work effectively, both independently and as part of a team; intermediate to advanced skills using a variety of computerized software packages such as Microsoft Office Suite (e.g., Excel, Access, PowerPoint, Outlook), related databases and Internet; knowledge and use of MS Visio and web publishing software would be an asset; familiarity with staff scheduling systems/processes; ability to use related equipment;

physical ability to perform the duties of the position; demonstrated ability to promote and enable a positive team‑working environment.

• Competitive salary:
  The salary range for this position is $25.26 - $33.15 per hour, depending on experience.
• Growth opportunities:
  We welcome individuals at all stages of their career, offering opportunities for professional development and growth.
• State‑of‑the‑art facilities:
  The new St. Paul’s Hospital and health campus will be the most innovative approach to the delivery of integrated care in B.C. and Canada, designed to appropriately address the future health needs of patients, families, and our…