Executive Assistant​/Personal Assistant

Executive Assistant / Personal Assistant
Full-time

Our client is looking for a highly professional, experienced  Executive Assistant / Personal Assistant  to join their team. This position will primarily provide administrative support and assistance to the company President. An ideal candidate for this position is resourceful, a self-starter, has a high degree of attention to detail and is comfortable with the fast‑paced, diverse nature of a small office.

They are seeking a candidate who is calm under pressure and has the determination to follow through on projects and assignments.

Responsibilities

Follow up on telephone and email inquiries and respond appropriately

Support company President in a variety of administrative tasks

Compose memos, letters, emails and reports

Schedule and coordinate calendar appointments

Fax, photocopy, arrange couriers and mail materials

Prepare meeting agendas and record minutes from meetings

Assure discreet handling of all company business

Set‑up and maintain filing system

Assist with event planning and execution when required

Provide additional administrative support

Other duties as required

Qualifications

Minimum ten (10) years experience in a senior administrative role

Experience in a role related to real estate/ development

Post‑secondary degree from a recognized institution

Highly organized

Exceptional multitasking abilities and meticulous attention to detail

Excellent command of the English language

Superior communication skills, both oral and written

Ability to comprehend and manage contracts and other complex documents

Strong MS Word, Excel and Outlook skills

Ability to work on complex projects with general direction and minimal supervision in a team environment

Excellent judgement and decision‑making abilities

High degree of honesty, integrity, and ability to maintain confidential information

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