Executive Assistant​/Personal Assistant

Executive Assistant / Personal Assistant

Full-time

Our client is looking for a highly professional, experienced Executive Assistant / Personal Assistant to join their team. This position will primarily provide administrative support and assistance to the company President. An ideal candidate for this position is resourceful, a self-starter, has a high degree of attention to detail and is comfortable with the fast‑paced, diverse nature of a small office.

They are seeking a candidate who is calm under pressure and has the determination to follow through on projects and assignments.

• Follow up on telephone and email inquiries and respond appropriately
• Support company President in a variety of administrative tasks
• Compose memos, letters, emails and reports
• Schedule and coordinate calendar appointments
• Fax, photocopy, arrange couriers and mail materials
• Prepare meeting agendas and record minutes from meetings
• Assure discreet handling of all company business
• Set‑up and maintain filing system
• Assist with event planning and execution when required
• Provide additional administrative support
• Other duties as required

• Minimum ten (10) years experience in a senior administrative role
• Experience in a role related to real estate/ development
• Post‑secondary degree from a recognized institution
• Highly organized
• Exceptional multitasking abilities and meticulous attention to detail
• Excellent command of the English language
• Superior communication skills, both oral and written
• Ability to comprehend and manage contracts and other complex documents
• Strong MS Word, Excel and Outlook skills
• Ability to work on complex projects with general direction and minimal supervision in a team environment
• Excellent judgement and decision‑making abilities
• High degree of honesty, integrity, and ability to maintain confidential information