Administrative Coordinator (Employee Health, Safety & Wellness

Overview

We are looking for an Administrative Coordinator to provide dedicated, proactive administrative coordination support to the Director of Employee Health, Safety & Wellness and their department at WorkSafeBC.

In this role, you'll partner with the Director to build a strong team and fulfill a common vision. This position requires you to use a high level of discretion and tact in handling confidential and sensitive information. If you have administrative experience supporting Director level operations, proficiency in Microsoft applications, exceptional customer service, effective organizational skills, and can execute a high level of professionalism and confidentiality, consider applying for this exciting opportunity.

You’ll build and empower teams that serve workers and employers across B.C.

At WorkSafeBC, we offer a hybrid work model that combines working remotely, and in our offices based on the operational needs of the position. This role is based in the Richmond, BC office.

• Manage complex calendars for the Director, including meetings, travel, and priorities
• Track, follow-up on, and report on action items assigned to the Director
• Prepare, organize, and maintain complex and confidential documents, records, and information
• Compose and proofread written responses, correspondence, memos, meeting minutes, presentations, and other communications from verbal and written sources
• Partner with the Director to coordinate and support programs, projects, and organizational initiatives
• Coordinate appointments, meetings, conferences, and team events, including meeting room bookings, agendas, presentations, speaking notes, and catering
• Collaborate with cross-functional departments on organization-wide campaigns and provide technical support throughout
• Monitor deadlines and follow up on outstanding items with the Director and Employee Health, and Safety Management Team to support timely completion of priorities
• Coordinate travel arrangements and process expense claims, invoices, and related documentation.
• Coordinate onboarding and offboarding activities, including equipment, system access, schedules, and orientation activities
• Provide administrative coordination and support to the Director and team, including prioritizing and organizing tasks and information
• Consistently model the appropriate level of organizational behaviours expected of all WorkSafeBC employees: responsive, respectful, fair, collaborative, accountable, and forward thinking.

• Be flexible and responsive to emerging priorities and time‑sensitive requests
• Exercise sound judgment and independence
• Build and maintain effective working relationships
• Synthesize complex or varied information
• Communicate clearly and concisely, verbally and in writing, to a variety of groups and individuals
• Meet deadlines in a high-volume, multi-tasking, client-focused environment with a strong attention to detail
• Interact with key WorkSafeBC personnel and external sources while exercising discretion in providing information in the absence of the Director
• Handle confidential and sensitive information, and resolve conflicts
• Identify opportunities to improve systems and processes; recommend solutions and refer issues as appropriate
• Problem-solve proficiently, demonstrating initiative and resourcefulness

• Completion of grade 12 and post-secondary education in Business or Business Administration is preferred
• 3-5 years of related work experience in an administrative role supporting senior management and/or Director level operations
• Strong working knowledge of Microsoft office applications (including Word, Excel, PowerPoint, Teams, SharePoint, Clipchamp, Forms, etc.)
• Other equivalencies may be considered

We'll consider an equivalent combination of education and experience.

• Consent to a criminal record check
• Confirm you're legally entitled to work in Canada

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries…