Executive Assistant

Salary is determined based on the candidate's qualifications and market conditions for the role.

Posting period

From 08/13/2026 to 08/26/2026

Weare seeking an experienced Executive Administrative Assistant who excels at managing competing priorities and providing exceptional executive support within a dynamic and fast-paced environment. This is an exciting opportunity to contribute to the success of our Prevention Services division.

Reporting to the Vice President, Prevention Services, with a functional reporting relationship to the Manager, Divisional Planning & Coordination, you'llprovide complex, highly confidential, and professional executive support at thesenior leadership level. As a trusted partner to the Vice President, you'llapply sound judgment, discretion, and initiative to support divisional priorities and ensure the smooth operation of the executive office.

This position requires an entrepreneurial, adaptable, and forward-thinking mindset,with the confidence to navigate a fast-paced environment with discretion and professionalism. You will embrace evolving ways of working, including the effective use of digital, Microsoft 365, and AI-enabled tools to enhance organization, communication, coordination, and administrative effectiveness.

The successful candidate will work closely with Administrative Coordinators and executive support staff across Prevention Services to promote alignment,consistency, collaboration, and continuous improvement in leadership support practices throughout the division.

You’ll help ensure B.C. workers go home safely at the end of their workday.

In this role, you will work primarily from our Richmond or Kelowna office, 4-5 in-office days per week, based on the operational needs of the position.

• Manage complex calendars, meetings, events,travel, and competing priorities in support of the Vice President and senior leadership.
• Coordinate meeting logistics, including agendas, materials, virtual platforms, records of discussion, follow-up activities, and related administrative support.
• Prepare, proofread, and coordinate executive correspondence, reports, presentations, briefing materials, minutes, andconfidential documents.
• Receive, prioritize, and manage correspondence, action items, commitments, and key deliverables.
• Maintain effective records and information management practices while ensuring the confidentiality and security of sensitive information.
• Liaise with internal and external stakeholders and represent the Vice President's office in a professional and responsive manner.
• Leverage Microsoft 365, Copilot, and other digital tools to enhance efficiency, communication, workflow coordination, and administrative effectiveness.
• Support divisional initiatives, leadershipmeetings, special projects, and continuous improvement efforts across
  
  Prevention Services.
• Collaborate with Administrative Coordinators and executive support staff to promote consistency, collaboration, and best practices across the division.

We’re looking for someone/people whocan:

• Exercise sound judgment, discretion, and professionalism when managing sensitive, confidential, and complex executive matters.
• Build strong, trusted relationships with leaders,colleagues, and stakeholders at all levels of the organization.
• Take an entrepreneurial and solutions-oriented approach by identifying opportunities and improving how work is organized,coordinated, and delivered.
• Operate as a self-starter, independently organizing work and advancing priorities with sound judgment and minimal direction.
• Adapt to changing priorities and embrace new tools,technologies, and ways of working, including AI-enabled solutions.
• Navigate a dynamic environment with multiple priorities, competing demands, and tight timelines.
  
  Communicate clearly and professionally, both verbally and in writing, while influencing and working effectively across teams.
• Understand executive priorities and apply sound business judgment to anticipate needs, identify opportunities, and support the achievement of divisional objectives.

• A diploma or certificate in Business Administration, Office…