Bid & Contract Specialist Job Richmond area,BC Canada,Business

Position:
Bid & Contract Specialist

Department:
Sales Operations

Location:

Richmond, B.C.

Reports to:

Manager, Sales Operations.

Essential Responsibilities

Bid & Prequalification Management

Manage vendor and supplier prequalification submissions, ensuring required documentation is complete, accurate, and compliant with client and regulatory requirements.
Maintain current records of company credentials, certifications, and experience for use in future opportunities.

Bid Coordination & Compliance

Review and interpret bid and tender documents, identifying commercial, technical, and submission requirements.
Lead bid kick-off meetings and coordinate internal stakeholders across Sales, Design, Estimating, Engineering, Legal, and Finance.
Manage bid schedules to ensure all deliverables are completed and submitted on time.
Prepare and maintain compliance matrices, scopes of work, and technical inputs aligned with bid requirements.
Coordinate internal technical, commercial, legal, and financial reviews to ensure bid compliance and risk alignment.
Support preparation of proposal materials and submission packages, coordinating with graphic design resources as required.

Contract Development & Administration

Maintain and update standard contract templates, scopes of work, and technical specifications.
Draft and assemble project-specific contracts in alignment with bid commitments, client requirements, and company standards.
Support Sales and Legal during contract clarification and pre‑award negotiations.

Pricing Coordination & Scope Alignment

Collaborate with Sales to develop pricing tables aligned with approved scopes of work and proposal strategy.
Ensure pricing consistency across proposals and internal scope management tools.
Track and document pricing changes to maintain clear version control and auditability.

Qualifications and Experience

2-4 years of college, university or technical school training required (Sales, Business or Project Management education preferred).
2-5 years of experience in an office environment – Sales, Operations, Project Management or Scheduling related role would be an asset.
Experience using Microsoft Dynamics CRM or comparable CRM software is required.
Complete understanding of Microsoft Office (Word, Excel, Outlook, etc.) is required.
Customer service orientation with professional and confident phone presence.
Strong verbal and written communication skills.
Excellent organization skills and ability to effectively multi‑task in a fast‑paced environment.
Flexible individual with the ability to prioritize a changing workload.
Positive and results‑oriented attitude.

Competency,

Skills and Abilities

Ability to develop and maintain effective internal and external working relationships with all levels in the organization.
Ability to work independently and as a team, self‑starter and energetic.
Able to meet tight deadlines in a fast‑paced, fun and professional environment.
Advanced reasoning and decision‑making abilities.
Curious with the desire to understand.
Excellent time management, organization and priority defining skills.
Exceptional ability to listen, communicate (written and oral) and collaborate.
Motivate and contribute to a positive and results‑oriented team environment.
Must be eligible to work in Canada.

White Water Competencies

Accountability – We do what we say
Collaboration – We work well together
Customer Focus – We know and respond to our customers
Communication – We listen to and understand each other
Authenticity – We are honest and trust each other
Resilience – We deal effectively with pressure and are persistent and optimistic
Flexibility & Adaptability – We are willing and able to respond to changing circumstances

White Water is proud to be an equal‑opportunity employer. We celebrate the diversity of all employees and applicants and are strongly committed to creating an inclusive environment for everyone.

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