Job Description & How to Apply Below
This position is located on-site in Hamilton, Washington State.
Position Description The Program Support Administrator may be responsible for managing sales and contract activities generated by the Space, Military, or Marine department. This includes, but is not limited to, participating in bidding projects, reviewing sales and contracts, and cost estimating.
This position involves specialized and technical work requiring thorough knowledge of state and federal laws, best practices, and company policies and procedures. Strong communication skills and an excellent understanding of Janicki Industries' Manufacturing Processes, Standard Products, Accounting Processes, and Sales Processes are essential.
This role requires the ability to work in a fast-paced, dynamic environment while effectively managing shifting priorities. It is also critical to maintain internal and external customer confidentiality.
The following essential job functions are performed as a Program Support Administrator:
Reviews and executes contracts, agreements, terms & conditions, and customer requirements
Facilitates the contract process by reviewing agreements for deviations from Janicki Industries’ proposals and ensuring mutual agreement between JI and the customer
Coordinates with customer representatives for Invoice Forecasting and with JI Accounting/BIS to capture required information and prepare Progress Payment forms (SF1443) for invoicing
Works closely with Program Managers to ensure contracts are executed within specified terms
Assesses potential risks associated with contract terms and implements steps to mitigate them
Ensures all contractual deadlines and conditions, including payments and shipments, are met
Maintains an organized system of physical and digital records
Establishes standardized language for existing and new contracts
Reviews incoming quote requests (RFQs) to identify submission requirements and set up new projects using incoming data
Communicates with customers and completes necessary reports, forms, and surveys.
Leverages experience and judgment to effectively plan and accomplish goals
Prepares systems and supporting documents for the execution of shipping and invoicing.
Monitors SQL reports and the Sales database to ensure accuracy and assists with troubleshooting report data in SAP
Tracks awarded projects to ensure alignment with scope and requirements
Supports the team in record management and documentation of project administration details
Develops and updates management reports and presentations as needed
Understands Janicki Industries' business systems, procedures, and processes, ensuring seamless integration
Self-motivated and detail-oriented, with strong organizational, written, and verbal communication skills
Proficient in Microsoft Word, PowerPoint, Excel, SAP, and ECTR
Thrives under pressure while meeting multiple deadlines efficiently
Must have excellent communication skills, both verbal and written in the English language
Being at work on time and maintaining good attendance is a condition of employment and is an essential function of the job
Perform other duties as assigned
Qualifications Due to our ITAR and EAR regulations, applicants must be a US Citizen or of Legal Permanent Resident Status as defined by 8 U.S.C. 1324b (a) (3).
This position requires the ability to obtain a U.S. Secret Security Clearance (U.S. Citizenship Required). Janicki will assist with gaining this access once employed. Special Access Program or other Government Access Requirements are mandatory for this position and requires candidate agreed to enter a Continuous Evaluation program.
Education/Experience A bachelor’s degree is required, preferably in business administration, program management, engineering, or a related field. Extensive industry experience may be substituted for education based on qualifications
7-10 years of…
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