Executive Assistant

The Executive Assistant serves as a trusted strategic partner to senior leadership, providing high-level administrative, operational, and logistical support in a fast-paced, global environment. The role is essential to the effectiveness of senior executives, ensuring seamless priority management, absolute discretion, and optimal use of executive time.

Key Responsibilities:

Provide comprehensive calendar management for executive(s), proactively coordinating meetings, calls, and commitments while navigating shifting priorities and competing demands.

Coordinate complex travel, including itineraries, logistics, and agendas, to support both executive and broader leadership activities.

Draft, review, and manage sensitive and confidential correspondence on behalf of the executive with professionalism and discretion.

Prepare and edit a range of materials including presentations, reports, agreements, and briefing documents, ensuring accuracy, timeliness, and a high standard of quality.

Manage executive expenses and invoices, ensuring timely processing and adherence to internal policies.

Maintain organized and secure records and documentation, ensuring information is easily accessible and handled appropriately.

Anticipate potential issues and proactively address them to optimize the executive’s time and effectiveness.

Plan and support recurring leadership and team meetings, including preparation of materials, attendance, and documentation of key outcomes.

Provide additional administrative and project support as required to meet evolving business needs.

What You Bring:

Minimum of 5 years’ experience as an Executive Assistant supporting C-suite leadership, with demonstrated longevity in prior roles and a solid track record in administrative and executive support.

Post-secondary education preferred.

Expertise coordinating complex calendars, travel arrangements and itineraries across multiple time zones.

Demonstrated ability to handle highly sensitive and confidential information with discretion and professionalism.

Self-directed with the ability to take initiative, exercise sound judgment, and manage shifting priorities independently.

Strong organizational and problem-solving abilities, with a proven track record of managing competing priorities.

Excellent interpersonal skills, along with exceptional written and verbal communication, with the ability to build trusted relationships across all levels of an organization and with external stakeholders.

Calm under pressure, proactive, and highly organized with impeccable attention to detail.

Advanced proficiency with MS Office programs.

Please note that the role works f/t onsite (no remote work option available).

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