Administrative Coordinator-SE Health Rehab

POSITION SUMMARY

Casual weekday as required (Monday-Friday 8am-7pm). Flexibility is needed.

• Competitive Total Rewards
  So much more than a paycheque! Enjoy comprehensive benefits, pension, flexible pay options, car-loan support, housing solutions and exclusive staff perks.
• Flexibility & Belonging
  Thrive with hybrid work, flexible scheduling and a supportive, inclusive culture that puts people first.
• Purpose & Impact
  Join a national social enterprise where your voice matters. Every role helps advance health, spark innovation and strengthen communities across Canada.
• Growth That Meets Your Ambition
  Access tuition support, training and meaningful career pathways across a growing, future-focused organization.

• Provide courteous and professional reception
• Answer and appropriately manage incoming calls, providing exceptional customer service
• Assist in the coordination, scheduling of client visits and billing.
• Process client billing, including private pay, MVA and WSIB payments as needed
• Prepare reports for the MOH (Ministry of Health) and reconcile against accepted/denied visit volumes as needed
• Communication with clinic management regarding performance, client concerns/issues
• Handle ingoing/outgoing mail, including arranging for courier pick ups
• Sort, organize and distribute various documents
• Maintain and update contact directory lists
• Assist in ordering, organizing and maintaining office and therapy supplies
• Prepare accurate documentation (memos, letters, forms, charts)
• Provide administrative support, including scheduling and billing to contracted practitioners, processing invoices and petty cash administration/replenishment

• Minimum of two years’ health clinic experience preferred
• Excellent data entry skills and proficiency in MS Word, Excel and Outlook
• Experience working with a scheduling/billing system. Knowledge in working with Practice Perfect is an asset
• Superb organizational skills and the ability to handle multiple tasks
• Self-motivated, ability to take direction and work independently
• Excellent customer service, interpersonal and communication skills, with a demonstrated ability to work with all levels of staff
• Experience working with clinic billing systems, including processing MVA and WSIB payments is an asset

SE Health is a not-for-profit social enterprise advancing health with heart. With 115+ years of impact, we bring hope, happiness and exceptional care to people and communities across Canada. We lead with empathy, dignity and purpose while building a future where everyone can realize their full health and well-being potential. We’re also an inclusive, supportive workplace offering competitive compensation, strong benefits and real opportunities to grow.

We’re All In Together.

Accessibility:
If you require accommodations due to illness or disability, please contact Talent Acquisition at

AI and compensation details:
We use AI to take notes during our interview. All applications and interviews are reviewed by our Talent Acquisition team.

This role is a replacement position. The hiring pay rate is $18.00 - $23.00 per hour