Technical secretary; Richmond

Job Details

Work Term:

Permanent.

Work Language:

English.

Hours:

30 hours per week.

Education:

Secondary (high school graduation certificate).

Experience:

1 year to less than 2 years.

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Consult with clients after sale to provide ongoing support
• Use computer numerical control (CNC) machines
• Computer and technology knowledge
• Engineering
• Area of specialization
• Correspondence
• Reports and records
• Invoices
• Charts, tables, graphs and diagrams
• Project management
• Machining
• Work conditions and physical capabilities

• MS Excel
• MS Outlook
• MS Power Point
• MS Windows
• MS Word
• Enterprise resource planning (ERP) software
• Share Point
• MS Office
• Electronic mail
• Technical terminology

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload
• Work with minimal supervision
• Personal suitability
• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

• Day (employment term option)
• Health advantages:
• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits
• Financial benefits
• Group insurance benefits
• Life insurance
• Other benefits
• Free parking available
• Paid time off (volunteering or personal days)
• Parking available