Administrative Assistant

Job Title: Administrative Assistant / Administrator

Department: Administration

Reports To: CEO

Location: California, USA

The Administrative Assistant is responsible for providing administrative and clerical support to

ensure the efficient operation of the office. This role involves managing office communications,

maintaining records, coordinating schedules, supporting various departments, and assisting with

day-to-day administrative tasks.

• Answer and direct phone calls, emails, and other correspondence.
• Greet and assist visitors in a professional and courteous manner.
• Maintain office filing systems, records, and documentation.
• Schedule meetings, appointments, and manage calendars.
• Prepare reports, letters, presentations, and other business documents.
• Order and maintain office supplies and equipment.
• Coordinate office maintenance and liaise with vendors and service providers.
• Assist with employee onboarding and maintain personnel files.
• Process invoices, expense reports, and other administrative paperwork.
• Support HR, payroll, and management with administrative tasks as needed.
• Maintain confidentiality of company information and employee records.
• Ensure compliance with company policies and office procedures.
• Perform other administrative duties as assigned.

• Bachelor's degree preferred in a relevant field
• Minimum 1–3 years of administrative or office experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with office management software is an asset.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Ability to multitask and prioritize work effectively.
• High attention to detail and accuracy.
• Professional attitude with strong customer service skills.

• Administrative and organizational skills
• Communication and interpersonal skills
• Problem-solving abilities
• Time management
• Data entry and recordkeeping
• Confidentiality and discretion
• Teamwork and collaboration
• Ability to work independently
• Performance Indicators
• Accuracy and timeliness of administrative tasks.
• Effective document and record management.
• Responsiveness to internal and external inquiries.
• Organization of office operations.
• Professionalism and quality of customer service.
• Support provided to management and other department