Office Clerk; Bilingual Spanish and English

Job Details

Job Location:

RICHMOND, CA 94804

Position Type:
Full Time Salary Range: $25.00 - $30.00 Hourly Job Category:
Education

Voices is a public charter school network with a mission to prepare all learners for the challenges of higher education through the context of an academically rigorous dual-immersion program. Every learner, regardless of home language, graduates bilingual and biliterate through our full-inclusion English and Spanish dual-language model.

Though 90% of Hispanic young adults say that a college degree is important for success in life, fewer than 20% aged 25 or older hold a bachelor’s degree. In contrast, only about 35% of the general American public considers college highly important, and a similar 35% hold a bachelor’s degree (2023, 2024 Pew Research). Voices College-Bound Language Academies exists to change that.

Our educational philosophy is grounded in a sociocultural approach to learning that emphasizes collaboration, language development, and culturally sustaining practices. We believe students learn best in rigorous, language-rich environments that are developmentally responsive, prioritizing play-based pedagogy in early childhood and intentional direct and interdisciplinary instruction in the upper grades. Instruction is standards-based and designed to develop bilingualism, biliteracy, and critical thinking through reflective, data-informed practice.

Voices Academies' Office Clerk will have strong project management and organizational skills, can work independently, and deeply believes in the mission and values of Voices. Reporting to the Principal and Business Manager, the Office Clerk will oversee the front office of the school and day-to-day front office operations, perform and coordinate varied and responsible secretarial and clerical functions, relieving the Principal/Business Manager of clerical and routine administrative details, including making frequent contacts with parents, students, and staff.

The Office Clerk will also support enrollment, recruitment, and retention efforts, including prospective family outreach, school tours, enrollment follow-up, and family engagement. The Office Clerk will provide support for ELOP and enrichment programs and help ensure clear communication with families regarding program information and procedures. The ideal candidate will have an unwavering commitment to work in a mission-driven school environment.

He/She will have the ability to maintain a pleasant demeanor and positive attitude in a high-traffic work area, with frequent interruptions by students, parents, and staff.

• Provide information and answer questions regarding school programs, policies, procedures, and regulations; relay information, messages, and directives from the Principal.
• Track student attendance and tardiness; assist in verifying reasons for absence, admit tardy students to class, monitor student sign-out log, and verify adult authorization to remove students from school.
• Monitor student permission slips and medication/health forms for field tips and ensure all medications are distributed appropriately.
• Monitor and track that all necessary student forms are collected as needed.
• Perform core office activities and administrative functions: phones, mail, ordering supplies, typing, maintaining the general files and databases.
• Assist in providing information in person and via telephone; take and relay messages for staff and students.
• Assist in maintaining and updating requirements for student immunizations and maintain records of medical testing (hearing, vision, scoliosis), student immunizations.
• Assist in maintaining and updating student files and database (Power School).
• Assist with fundraising activities as necessary.
• Maintain a variety of files and records which may contain confidential materials, including emergency contact information.
• Assist with maintenance of office inventory supply.
• Assist in preparation of bulletin boards, displays and other environmental presentations.
• Assist in maintaining appropriate student behavior in an office setting.
• Assist and support site administrative staff in all duties and functions in the school office as directed.
• Ensure teachers are taking attendance on a daily basis.
• Oversee the daily attendance process and create systems to ensure efficient monitoring of daily absences and tardies.
• Includes recording of absences on attendance Log Sheet, verifying teacher attendance submission by period, making phone calls home to unexcused absences, and running truancy reports.
• Ensure weekly attendance reports by teachers are printed, have teacher signatures and are filed on campus.

• Act as a receptionist to office visitors, initiate and receive a variety of telephone calls and provide information to parents, students, and the public.
• Maintain and distribute office-generated forms and documents (Tuesday Envelope, testing documents, parent workshop surveys, sign-in sheets, etc.).
• Make routine follow-up…