Police Records Specialist

Police Records Specialist

Are you a professional in the field of clerical and record keeping work? Are you a self-starter who excels at working with others to provide excellent customer service which you use to provide outstanding services for the police department and community while also working with a dynamic team? If so, the City of Richmond may be right for you! We are seeking qualified, well-organized, and team-oriented candidates to apply for the position of Police Records Specialist.

Police Records Specialist performs a wide variety of general and specialized clerical and technical duties in support of the Richmond Police Department’s Records and Special Services Division, and other law enforcement agencies in West Contra Costa County as assigned through specialized computer operations, including initiating, processing, and maintaining documents, correspondence, and statistics; assists in processing prisoners, including the pat or strip search of prisoners and safekeeping of prisoners’ property;

provides information and services to the public and other law enforcement agencies; and performs related work as required.

Annual salary for this classification is as high as $81,158.16 at the top of the range with approved cost of living increase of 5% on July 1, 2027.

Additionally, City-paid benefits include medical, dental, vision, paid vacation, holidays, administrative leave days, sick time, CalPERS retirement contribution, life insurance, disability insurance, tuition reimbursement, annual professional development reimbursement, four weeks of paid parental leave, and more!

The ideal candidate shows their ability to work with a diverse community, be detail-oriented, and maintain a positive attitude when navigating a wide variety of challenges.

Desirable characteristics: self-motivated, willing to take on new challenges, possesses strong analytical skills, and thrives in a team environment.

• Operates remote computer terminals for the entry, review, and data retrieval of the California Law Enforcement Telecommunications System (CLETS), California Justice Information Systems (CJIS), National Crime Information Center (NCIC), National Law Enforcement Telecommunications System (NLETS), the Records Management System (RMS), Justice Automated Warrant System (JAWS), and a Digital Photo Imaging System.
• Types and inputs a variety of law enforcement information on computerized and manual records and logs as specified; teletypes confidential reports, correspondence, and other sensitive informational issues to local, state, and national law enforcement agencies.
• Receives fees for services and Richmond bails, as well as other outside agencies, disseminates to their specifications, issues receipts, and reconciles cash drawers.
• Fingerprints prisoners and citizens as required under City ordinances; types and processes the necessary fingerprint cards for state and federal law enforcement agencies; and registers and processes newly-released felons on parole and probation, and disseminates information to the appropriate divisions of the Department of Justice (DOJ). Maintains and validates records as mandated by the DOJ.
• Indexes and files basic law enforcement information, and checks and maintains a variety of files and departmental records specific to the work unit; enters pertinent law enforcement data from criminal police reports into the computerized Records Management System (RMS); verifies reports for accuracy; duplicates and disseminates reports to the appropriate divisions within the Police Department; and numerically files reports for retrieval.
• Photocopies and distributes crime, incident, arrest and accident reports to the general public and various agencies; prepares misdemeanor court packets for the District Attorney’s Office to assist in prosecution including crime reports, amendment information and supporting documents or records; follows federal, state and local laws when releasing information.
• Assists, provides information, and responds to questions and concerns from the general public, departmental staff, and other agencies in person and by telephone, including forwarding calls to appropriate personnel, and taking and providing phone messages.
• Processes, tracks, and distributes witness appearance subpoenas, and coordinates appearances for Richmond Police Department personnel.
• Assists in escorting prisoners for transportation to jail or court; assists in the processing of juveniles, and may be assigned to watch…