Accounts Receivable Specialist

Overview

Ahaus is a tooling, engineering and custom automation firm based in Richmond, Indiana. We offer competitive wages and benefits within a supportive, family‑friendly environment. Our team of 100+ is committed to longevity, with many employees celebrating 10+ years and some 40+ years with the company. We are preparing for our 80th anniversary and maintain a small-business feel with leaders who care about people.

We seek an Accounts Receivable Specialist who can contribute quickly with the help of our systems and collaborate across the Accounting Department.

The Accounts Receivable Specialist supports the Accounting Department by managing accounts receivable activities and ensuring timely and accurate processing of invoicing and customer payments. This role provides cross‑functional support across the Accounting Department and serves as a backup to Accounts Payable by assisting with accounts payable processing, documentation, filing, and data entry to maintain efficient financial operations. This is a full‑time role and may require occasional overtime in line with workload and the monthly accounting cycle.

• Complete final and phased invoicing for customer shipments in collaboration with other departments
• Prepare accounts receivable invoices in the ERP system for milestone-based deposits, shipments, or miscellaneous charges
• Monitor AR group email address
• Electronically file customer payment advices
• Distribute AR invoices to customers via email or customer portals
• Monitor new orders and revisions, and coordinate with necessary personnel to resolve discrepancies
• Prepare and/or update reports in Microsoft Excel
• Conduct weekly follow-ups on past-due customer invoices
• Run and reconcile ERP reports prior to month-end capture
• Scan and electronically file/archive documents
• Communicate effectively with customers both verbally and in writing
• Model Ahaus’ core values in daily actions and decision-making
• Foster a respectful, accountable, and collaborative team environment
• Maintain a clean, organized, and safe work environment in compliance with company and regulatory standards
• Exhibit regular and predictable attendance
• Other duties as assigned that may be required

In support of other roles within the department and/or organization:

• Organize daily purchase receipts and save them electronically
• Reconcile AP invoices with receipts
• Batch standard AP invoices within the ERP system
• Electronically file batched AP invoices
• Assist in collecting expense reports and corporate credit card receipts
• Scan and electronically file/archive documents
• Potential to assist with various HR administrative tasks as time and workload allow

• General clerical experience in data entry, filing, and written communication is required
• Previous accounts receivable experience is preferred
• Proficiency with Microsoft Word, Excel, and ERP software is desirable
• Strong organizational skills, verbal and written communication abilities, mathematical competence, and knowledge of accounting practices are essential
• Willingness and ability to engage in training sessions and team collaboration both in person and remotely is required
• Epicor familiarity is preferred

• Typical business office environment
• Non-production, light manufacturing environment with occasional exposure to noise, dust, debris, and chemicals

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

Ahaus Tool & Engineering, Inc. is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status. All employment decisions are based on qualifications, merit, and business needs.