Administrator, CTO - Springfield, OH

Position Summary

The Administrator provides administrative support for the region including Financial Closing of Sales Orders and Month-end Reporting. This position reports to the Business Controller.

• Process goods movements, progress billings, customer invoicing, coding account payables, and completing Sales Order Closing within SAP. Ensure accuracy of information, compliance with policies, and appropriate approvals.
• Resolve discrepancies as required.
• Collect past due accounts receivables and follow up to ensure acceptable payment arrangements and timely payment.
• Ensure the Company Credit Policy is adhered to. Exceptions must have Company Senior Management approval.
• Provide documentation to customers per job contracts terms and conditions.
• Answer incoming phone calls promptly and professionally, ensuring proper response to customer needs and follow up as necessary.
• Maintain job and customer files in accordance with established procedures (Statutory Declaration, Contract Signatures, Contract Execution, Contract Filing and Uploading).
• Provide clerical support for personnel within the region (Sales & Project Managers) and support special projects as requested.
• Oversee and manage orders for all non-job-related costs for supplies, materials, and miscellaneous equipment. Indirect costs must be approved by the correct level of management prior to purchasing.
• Maintain and manage safety, customer tax documentation, and D&B Reports.
• Generate system reports as required, abide by posting deadlines and month end data entry deadlines to ensure accuracy.
• Participate in regional meetings and discuss collection issues, project management, administrative problems, timely invoicing of projects, and year-end closing in accordance with Company timetable.
• Perform other duties as assigned.

• Excellent interpersonal skills, well organized, able to prioritize, and capable of handling a busy workload with multiple tasks.
• Can work with minimal supervision.
• Advanced skills in Microsoft Office, especially Excel.

• College degree in Accounting or Business Administration preferred; related experience considered.
• Experience with SAP (ERP) preferable.

Medical Plan, Dental, Vision, 401k plan with a match from day one, identity theft protection, accident insurance, travel insurance and so much more!

2 weeks of vacation per year (prorated for the first year depending on start date). 5-12 years of service: 3 weeks. 13+ years of service: 4 weeks.

5 days of Sick Leave per year. Prorated the first year after 90 days of service.

10 paid holidays per year.

Konecranes is committed to ensuring that all employees and job applicants are treated fairly in an environment that is free from discrimination. We are an Equal Opportunity Employer - Minorities/Women/Protected Veterans/Disabled/Other Protected Category.