Procurement Support Specialist

Pay Range:

$48,401.00 - $79,862.00

United States of America

1401 PACIFIC AVE

DALLAS, TX 75202

Exempt

02 - Professional (EEO-4-United States of America)

The Procurement Support Specialist provides advanced administrative and operational support to DART’s Procurement Department by facilitating communication, maintaining vendor records, and ensuring documentation accuracy throughout the procurement lifecycle. This position serves as a key connection between procurement, accounts payable, and internal departments to help ensure that vendor and payment information is accurate, current, and compliant with policy. The role requires a solid understanding of procurement and financial workflows, attention to detail, and the ability to manage multiple responsibilities in a fast-paced environment.

By supporting procurement and vendor coordination efforts, the Procurement Support Specialist contributes to efficient business operations and transparency in DART’s procurement activities

• Reviews and processes internal vendor setup and update requests, coordinating with Accounts Payable (AP) to validate vendor information and ensure payment readiness.
• Serves as a liaison between Procurement and AP to resolve vendor data discrepancies, banking updates, and document verification issues.
• Contacts vendors to confirm contract, registration, and payment-related details.
• Provides user assistance for the DART Supplier Portal and supports suppliers during registration or maintenance.
• Educates vendors on DART’s procurement policies and assists them with documentation requirements to facilitate the purchasing and payment process.
• Tracks departmental assignments and workflow items to ensure timely completion
  tasks.
• Prepares correspondence, spreadsheets, and summary reports used by procurement staff and senior management.
• Schedules meetings, maintains departmental calendars, and records meeting outcomes or follow-up actions.
• Supports staff with document preparation, process coordination, and communication follow-up.
• Onboards new Procurement employees by coordinating system access, policy, materials, and orientation support.
• Coordinates and tracks departmental responses to Open Records Requests (ORRs) to ensure data accuracy and regulatory compliance.
• Maintains procurement records according to retention and audit requirements, preparing files for archiving or destruction as needed.
• Posts approved solicitation summaries to DART.org and works with the Communications Department to ensure correct publication of procurement notices.
• Participates in supplier outreach events and engagement efforts to increase vendor participation and diversity.
• Reviews documents for accuracy, completeness, and consistency with policies and purchasing procedures.
• Assists with internal and external audits by gathering documentation, verifying files, and coordinating with Accounts Payable as required.
• Performs other related duties as assigned to support efficient and compliant procurement operations.

Note:

An equivalent combination of related education and experience may be substituted for the below stated minimums excluding High School Diploma, GED, Licenses, or Certifications.

• Associate's degree from an accredited college or university in Business Administration, Public Administration, Supply Chain Management, or related field.
• Four (4) years of procurement, purchasing, finance, vendor management, or accounts payable experience in a governmental or corporate environment.
• Proficient with procurement and financial management software systems (enterprise resource planning/ERP platforms, vendor management systems, electronic…