Events Manager

Responsibilities

• Provide comprehensive event logistical expertise to collaborators from planning through event execution and follow-up
• Project manage all event (tradeshow, Cengage hosted & virtual) deliverables from launch through execution, including post event follow-up
• Negotiate vendor agreements and complete all contractual deliverables with hotels, restaurants, decorating companies, exhibit houses, and AV partners required for each event
• Track and manage all event-related expenses to ensure adherence to budget guidelines to optimize value
• Support and collaborate with all Events team members throughout the year on events and department projects
• Site research & selection for hotels & restaurants to host Cengage live events
• Setting up all virtual event needs including webinar platform and registration site as well as calendar invitations for rehearsals and event day
• Optimizing the deployment of Cengage tradeshow assets and rented equipment to align with the specific objectives and engagement strategies of each conference
• Managing group air travel & ground transportation manifests
• Crafting and managing online registration platforms, lead capture and mobile apps, ensuring accurate attendee data handling and full compliance with ethical standards and government regulations
• Coordinating and communicating logistics to internal and external partners including post-event surveys
• Partnering with other Events staff to complete larger scale events as a team
• Travel to Events to provide onsite management as needed

• 3-5 years involved in planning events and trade shows including 1-2 years specifically in virtual event planning
• 3-5 years of experience negotiating contracts
• BA/BS Degree or Related Work Experience of 3+ years
• Proficiency with Zoom, MS Office and Office 365 and proficiency in Excel
• Experience with Event Technology (Cvent or similar) and Project Management Technology (Workfront or similar)
• Ability to travel 6-8 times per year