Accounting Technician- Grants

Vance-Granville Community College is where meaningful work meets real community impact. At VGCC, you’ll be part of a supportive, mission-driven team dedicated to providing affordable, high-quality education that transforms lives. Your work will help open doors for students, strengthen local communities, and prepare individuals for in-demand careers. Every day offers the chance to see the direct impact of what you do.

If you’re energized by purpose, collaboration, and making a difference, we invite you to apply.

This position performs specialized, detail-oriented accounting work in support of the College’s Finance and Business Services operations, with a primary focus on grant-related financial activity. Responsibilities include classifying, posting, reconciling, and summarizing financial transactions associated with federal, state, local, institutional, foundation, and private grant funding.

Working under general supervision, this role supports the overall financial integrity of grant accounting processes while assisting with broader departmental functions as needed. As part of a small, collaborative team, the position may also provide support to Student Accounts, including assisting students when necessary. Duties may vary based on departmental priorities and workload distribution. This position reports to the Director of Student Accounts, Accounts Receivable, and Grant Accounting.

Due to the essential duties of this role, remote or telework arrangements are not offered.

VGCC considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; and internal peer equity in offer calculations.

The following list of essential job duties indicates the general nature and level of work required in this job. This is not designed to be a comprehensive listing of all the activities, duties, or responsibilities that may be required in this job. Individuals assigned to this job may be asked to perform other duties as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job.

• Responsible for budgetary control and post award compliance with federal, state, local, sponsor, and college regulations. This includes the preparation and processing of budget adjustments and journal entries, subject to approval by the Director of Student Accounts, Accounts Receivable, and Grant Accounting.
• Maintain electronic files and reporting deadlines for all grants.
• Identify grants with indirect cost and match requirements. Maintain shared spreadsheet with the Director of Student Accounts, Accounts Receivable, and Grant Accounting.
• Manage, monitor, and assist staff with grant intake forms and required documentation.
• Responsible for invoicing and reconciliation processes related to funding drawdowns from external, federal, and state agencies.
• Responsible for the monitoring of grant activity including proper budget management and allowable expenses.
• Reconciles and prepares monthly, quarterly, and annual financial grant reports according to generally accepted accounting procedures.
• Reviews expenditure reports for grants and reconciles monthly grant reports to funds received.
• Maintains monthly shared spreadsheets for current, expired, and pending federal, state, local, community college, foundation, and private grants.
• Coordinates grant review meetings with the Grants Administrator and Director of Student Accounts, Accounts Receivable, and Grant Accounting. Prepares agenda and minutes for the meetings.
• Assist with grant monitoring and grant audits.
• Communicate with faculty, staff, and outside contacts to provide financial and accounting information and support as needed.
• Aid Grant Managers, Grantors, Corporate, and Business contacts.
• Monitor and establish procedure for grants with salary obligations and send notifications at least three months before a grant ends.
• Monitor expenses for grants and ensure purchase orders and invoices are received…