Account Payable​/Assistant

Job Details

Job Location:

Richmond - Richmond, TX 77469

Education Level: Not Specified

Salary Range: $18.50 - $19.50 Hourly

Travel Percentage:
None

Job Shift: Day

Department:
Administration/Finance

Reports To:

Assistant Controller

FLSA Status:
Exempt

Supervises Staff:
No

Bloodborne Pathogens Exposure:
Classification 3

Accounts Payable / Accounting Assistant

The Accounts Payable / Accounting Assistant is responsible for supporting the daily accounting operations of the organization, with a primary focus on accounts payable processing, vendor management, expense reporting, and financial record maintenance. This position assists with month-end close activities, account reconciliations, audit preparation, and other accounting functions to ensure accurate and timely financial reporting.

The ideal candidate is detail-oriented, organized, customer-service focused, and capable of managing multiple priorities while maintaining accuracy and confidentiality.

• Process vendor invoices accurately and timely in accordance with organizational policies.
• Review invoices for proper approval, coding, and supporting documentation.
• Match invoices to purchase orders, contracts, and receiving documentation as applicable.
• Prepare and process weekly check runs, ACH payments, and electronic disbursements.
• Maintain vendor records, including W-9 forms and payment information.
• Respond to vendor inquiries and resolve payment discrepancies.
• Monitor accounts payable aging and assist in managing outstanding obligations.
• Reconcile vendor statements and investigate differences.
• Ensure compliance with internal controls and purchasing policies.
• Process 1099 at year-end.

• Review employee expense reports for completeness and policy compliance.
• Process employee reimbursements in a timely manner.
• Assist with corporate credit card reconciliation and receipt collection.
• Follow up with employees regarding missing documentation or approvals.

• Assist with month-end and year-end closing activities.
• Prepare journal entries and supporting schedules as assigned.
  
  Reconcile bank accounts, balance sheet accounts, and subsidiary ledgers.
• Assist with grant, department, and project expense tracking.
• Support accounts receivable activities as needed.
• Maintain accurate accounting records and filing systems.
• Assist with preparation of financial reports and audit schedules.
• Provide support during annual audits and regulatory reviews.

• Maintain organized electronic and physical accounting files.
• Assist with document retention and record management requirements.
• Support special projects and process improvement initiatives.
• Provide excellent customer service to internal departments and external vendors.

Associate degree in Accounting, Finance, Business Administration, or related field preferred.

Equivalent combination of education and experience may be considered.

Minimum of 2 years of accounts payable or accounting experience preferred.

Experience in nonprofit, healthcare, or governmental accounting is a plus.

Experience with accounting software and ERP systems preferred.

• Knowledge of accounting principles and accounts payable procedures.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Excel, Word, and Outlook.
• Ability to maintain confidentiality of sensitive information.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Ability to meet deadlines and manage multiple priorities.