Account Payable​/Assistant

Account Payable/Assistant# Account Payable/Assistant Richmond - Richmond, TX 77469## Overview Salary Range $18.50 - $19.50 Hourly Job Shift Day Education  Level Not Specified

Travel Percentage None## Description
** JOB DESCRIPTION
***
* JOB TITLE:

*
* ** Accounts Payable / Acct Assistant
**** DEPARTMENT:
** Administration/Finance
*
* REPORTS TO:

** Assistant Controller
** FLSA STATUS:
** Exempt
* * SUPERVISES STAFF:
** No
* * BLOODBORNE PATHOGENS EXPOSURE:
** Classification 3           
*
* JOB SUMMARY:

** The Accounts Payable / Accounting Assistant is responsible for supporting the daily accounting operations of the organization, with a primary focus on accounts payable processing, vendor management, expense reporting, and financial record maintenance. This position assists with month-end close activities, account reconciliations, audit preparation, and other accounting functions to ensure accurate and timely financial reporting.

The ideal candidate is detail-oriented, organized, customer-service focused, and capable of managing multiple priorities while maintaining accuracy and confidentiality.

** ESSENTIAL

JOB DUTIES AND RESPONSIBILITIES:

**** Accounts Payable
*** Process vendor invoices accurately and timely in accordance with organizational policies.
* Review invoices for proper approval, coding, and supporting documentation.
* Match invoices to purchase orders, contracts, and receiving documentation as applicable.
* Prepare and process weekly check runs, ACH payments, and electronic disbursements.
* Maintain vendor records, including W-9 forms and payment information.
* Respond to vendor inquiries and resolve payment discrepancies.
* Monitor accounts payable aging and assist in managing outstanding obligations.
* Reconcile vendor statements and investigate differences.
* Ensure compliance with internal controls and purchasing policies.
* Process 1099 at year-end.
** Expense Reimbursements & Credit Cards
*** Review employee expense reports for completeness and policy compliance.
* Process employee reimbursements in a timely manner.
* Assist with corporate credit card reconciliation and receipt collection.
* Follow up with employees regarding missing documentation or approvals.
** General Accounting Support
*** Assist with month-end and year-end closing activities.
* Prepare journal entries and supporting schedules as assigned.
* Reconcile bank accounts, balance sheet accounts, and subsidiary ledgers.
* Assist with grant, department, and project expense tracking.
* Support accounts receivable activities as needed.
* Maintain accurate accounting records and filing systems.
* Assist with preparation of financial reports and audit schedules.
* Provide support during annual audits and regulatory reviews.
** Administrative Support
*** Maintain organized electronic and physical accounting files.
* Assist with document retention and record management requirements.
* Support special projects and process improvement initiatives.
* Provide excellent customer service to internal departments and external vendors.## Qualifications
** EDUCATION/LICENSURE/CERTIFICATION

QUALIFICATIONS:

***
* REQUIRED:

*** Associate degree in Accounting, Finance, Business Administration, or related field preferred.
* Equivalent combination of education and experience may be considered.
** PREFERRED:
*** Minimum of 2 years of accounts payable or accounting experience preferred.
* Experience in nonprofit, healthcare, or governmental accounting is a plus.
* Experience with accounting software and ERP systems preferred.
*
* SKILLS AND EXPERIENCE:

***
* REQUIRED:

*** Knowledge of accounting principles and accounts payable procedures.
* Strong attention to detail and accuracy.
* Proficient in Microsoft Excel, Word, and Outlook.
* Ability to maintain confidentiality of sensitive information.
* Strong organizational and time-management skills.
* Excellent verbal and written communication skills.
* Ability to work independently and as part of a team.
* Ability to meet deadlines and manage multiple priorities.
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