Executive Admin Assistant

Executive Administrative Assistant

We're looking for an exceptional Executive Administrative Assistant who enjoys creating order out of complexity, managing competing priorities, and serving as a trusted partner to our leadership team.

This is more than an administrative position. It's an opportunity to become an integral part of a growing, professional organization where your organizational skills, judgment, and attention to detail will make a meaningful impact every day.

As our Executive Administrative Assistant, you'll provide high-level administrative support to company executives by:

• Coordinating mainly domestic and minimal international travel arrangements
• Managing executive calendars and scheduling meetings
• Monitoring and organizing executive email inboxes
• Preparing and submitting expense reports accurately and on time
• Coordinating meetings, agendas, and follow-up items
• Reconciling expense reports and credit card statements
• Handling confidential information with professionalism and discretion
• Assisting with other executive support as needed

The Ideal Candidate Is Someone Who

• Has 3+ years supporting senior executives
• Is exceptionally organized and detail-oriented
• Communicates professionally, both verbally and in writing
• Can prioritize multiple deadlines with minimal supervision
• Is proactive, resourceful, and dependable
• Is proficient with Microsoft Outlook, Word, Excel, and Teams
• Learns new technology quickly
• Maintains strict confidentiality

• Bookkeeping experience
• Accounts payable/receivable
• Bank reconciliations
• Experience with Quick Books or similar accounting software

We're looking for someone who wants to become a trusted member of our team and not just fill a position. You'll work closely with leadership, have opportunities to take ownership of important responsibilities, and play a key role in helping our organization operate efficiently.

If you're someone who enjoys staying organized, solving problems, and making executives more productive, we'd love to hear from you.