Operations Manager - SST Sugar Land CP

Job Title: Operations Manager

Department/Campus: Human Resources Department, Campus

Reports to: Principal

FLSA Status: Exempt

Pay Grade: Band 5

Job Type: Full Time

Work Hours: Normal School hours

The School Operations Manager is responsible for assisting the School Principal with assigned responsibilities to ensure that all students meet or exceed the State Standards by implementing the policies, regulations, and procedures of the School Board. Inherent in the position are the responsibilities for general operations of the school.

• Bachelor’s Degree from an accredited college or university, or a minimum of 2 years SST Schools experience.

• The maintenance of the school building.
• Make sure that attendance is taken according to the policies and procedures everyday.
• Purchase materials and supplies for the school.
• Be responsible for child nutrition programs and its implementation according to rules and regulations.
• Oversee timely and accurate processing of free/reduced lunch applications.
• Oversee student withdrawal process and its proper documentation.
• Supervise office staff to make sure they fulfil their duties and responsibilities.
• Arrange bus transportation for certain school events.
• Be responsible for after school snacks.
• Maintain valid building permits.
• Gather quotes for improvements.
• Oversee registrar in admission of new students and re-enrollment of current students.
• Oversee registrar maintaining student’s files.
• Oversee registrar for timely processing of Records/T-rex requests.
• Help principal in preparation for the Lottery.
• Ensure timely completion of work orders from school principals and administrative office for building and ground maintenance and construction work.
• Regularly review assignment of job priorities and work orders with foremen.
• Keep accurate record of materials ordered or readily available.
• Assign work schedules of renovation, remodeling and repairs of school district building and ground facilities.
• Accurately estimate cost of projects.
• Coordinate district budget requests and projected district-wide maintenance and construction needs with district officials.
• Appropriately requisition district expenditures for building and ground maintenance and repair work.
• Suggest and implement an effective program for upgrading district facilities.
• Be familiar with the financial procedures and policies manual, help correct compliance issues before delegating to central office.
• Being able to use the accounting software effectively.
• Be able to pull and interpret reports to keep track of school’s financial status.
• Oversee the school’s purchasing/procurement process and work with related people as needed.
• Make sure the campus work with the vendors that provide the most competitive pricing for commonly purchased items, and the best value is obtained.
• Oversee and ensure that the vendors are paid timely and clean credit history is maintained.
• Process reimbursements timely.
• Prepare and submit monthly payroll change forms (time sheets, insurance paperwork, etc.).
• Maintain current agreements for all contracted services. Following bidding process as necessary.
• Be responsible for the activity fund. Oversee the deposits, withdrawals, and monthly reconciliations. Encourage fundraising activities campus‑wide. Oversee uniform sale.
• Maintain time and effort documents, and submit timely to the central office.
• Being familiar with grant programs’ allowable activities, and resolving issues as possible before sending documents to the central office.
• Helping the principal in the development of the Campus Improvement Plan (CIP), being familiar with the budget items listed.
• Be familiar with the grant budget/balance, and provide regular information to the program stakeholders in order to assure timely spending.
• Maintain/oversee maintenance of purchase orders (PO); clean‑up cancelled/unused items, fulfill used ones in order to help with accurate forecasting of future expenditures.
• Coordinate correction/reclassification of grant expenditures with the grants department.
• Inform grants department immediately regarding position/duty changes of grant paid employees.
• Ensure timely completion of work orders from…