Project Coordinator

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL is seeking a Project Coordinator to support its Data Collection and Analytics (DCA) team—a fully self-performed field organization operating across more than 30 countries. The DCA team performs enterprise asset tagging and data collection, IoT sensor deployment, 3D scanning and reality capture, and asset condition data verification for corporate occupiers, retail and restaurant portfolio owners, facilities organizations, and commercial real estate investors.

As Project Coordinator, you will play a critical role in driving operational excellence by supporting administrative functions, coordinating project execution, and ensuring that critical deadlines are met in a fast-paced, team-oriented environment. Your work will directly enable our clients to make informed portfolio decisions based on accurate, verified asset data.

• Utilize company applications daily, including Box, People Soft, Workfront, Salesforce, and Smartsheet to manage project workflows and documentation
• Review project requirements and make informed judgments about staffing assignments, scheduling, and booking travel for field specialists
• Coordinate with team members and clients to resolve site access dates and times, ensuring seamless project execution
• Evaluate workloads and balance assignments between team members to optimize efficiency and meet project deadlines
• Perform clerical duties including scheduling appointments, coordinating calendars, and preparing meeting materials and notes
• Complete or manage completion of various tasks as determined by DCA leadership, supporting strategic team initiatives

• Minimum of 3 years of workplace experience in an administrative support role
• Advanced proficiency in Microsoft Office products:
  Excel, Word, Teams, and Outlook

• Bachelor's Degree or commensurate experience
• Adaptability to maintain effectiveness across varying environments, tasks, and responsibilities; comfortable with continuous and overlapping deadlines
• Customer focus with dedication to meeting expectations and requirements of both external and internal customers
• Ability to cope effectively with change and ambiguity; comfortable making decisions without complete information and handling risk and uncertainty
• Quick learner who is open to change and enjoys the challenge of unfamiliar tasks
• Demonstrated ability to create, update, and maintain project lists and trackers; develop schedules and manage resources effectively
• Strong interpersonal skills with the ability to relate well to all levels within and outside the organization; uses diplomacy and tact
• Exceptional time management skills with the ability to prioritize tasks, manage multiple activities, and consistently meet deadlines
• Clear and concise written and oral communication skills with the ability to initiate conversations and pursue answers effectively
• Self-starter who can independently start and complete projects and make data-driven decisions

Location:

Remote – Dallas, TX, Olympia, WA, Richmond, VA, Tampa, FL

Expected compensation for this position: 55,300.00 – 67,800.00 USD per…