Accounts Receivable Specialist

Accounts Receivable - Collections Specialist About the Opportunity

A well-established industrial equipment and service company is seeking an Accounting Specialist to support daily accounting operations within a fast-paced, operations-driven environment. This organization provides equipment sales, rentals, leasing, parts, and service solutions to businesses throughout Virginia.

This is a hands-on role ideal for someone who enjoys high transaction volume, relationship-based collections, and working closely with both office staff and operational teams.

The Accounting Specialist will focus primarily on Accounts Receivable and collections, while also supporting light Accounts Payable responsibilities. This role plays a key part in maintaining accurate billing, timely payment posting, and strong customer account management.

This is a highly interactive position requiring phone and email communication with business customers, internal managers, and service teams.

• Generate and review customer invoices for equipment sales, rentals, leases, parts, and service work
• Post daily customer payments (checks, ACH, credit cards)
• Prepare and make daily bank deposits
• Manage B2B collections via phone and email outreach
• Send customer statements and collection letters
• Research and resolve billing discrepancies
• Build strong working relationships with business clients to support timely payment

• Monitor AP inbox for incoming invoices
• Print and route invoices to managers for approval
• Assist with invoice tracking and documentation

• Maintain accurate customer and vendor records
• Assist with reconciliations and documentation
• Support month-end processes as needed
  
  Maintain organized financial files

• 1+ year of accounting experience (AP/AR, accounting clerk, or accounting specialist)
• Strong Accounts Receivable and collections experience preferred
• Comfortable handling manual processes (non-automated collections environment)
• Strong attention to detail and follow-through
• Ability to communicate confidently with business clients and internal teams
• Experience with accounting software or ERP systems
• Proficiency in Microsoft Excel (sorting, filtering, basic formulas)

This role offers the opportunity to step into a stable, established business where accounting directly impacts daily operations and customer service.