Utility Accounts Payable Job Richmond area,Virginia USA,Accounting

Unit: FM Administration MBU Department: FMD Administration

Duties & Responsibilities:

The Utility Accounts Payable reports to the Assistant Director of O&M and Utilities for FMD Financial Services and assists the Financial Specialist. The duties include accounting entries to record and process payment of university-wide utilities (electric, natural gas, water, and wastewater) invoices and will assist in identifying and resolving utility billing discrepancies.

Responsibilities include (but are not limited to):
University Utility Invoices

Record invoice AiM utility module - entering utility bill SOP
Track and report missing utility invoices monthly
Assist in meter setup/update for new, transfer, or terminated services
Maintain online accounts with utility vendors to ensure timely retrieval of needed invoices/statements
Scan documents to SharePoint for utilities
Assist in submitting copies of invoices to 3rd party vendor

Procurement - University Real Source

Process payments for all utility invoices per University policy and procedures
Track and record vendor check information
Elevate all vendor payment discrepancies
Assist in researching payment disputes

Other Duties

Assist in maintaining and updating SOPs and ARMICS
Assist in developing ad hoc AiM utility reports
Assist in special projects for Financial Services
Attend sub-committee meetings for AiM procedures as needed

Qualifications:

Minimum Qualifications

Experience in accounting, auditing, payable/receivable, and/or reconciling expenditures
Strong knowledge of accounting and/or auditing is required
Proficiency with general office software applications, including Microsoft Word and Excel
Practical knowledge of Generally Accepted Accounting Principles (GAAP)
Experience compiling, analyzing, and presenting reports, budgets, and/or financial information
Excellent attention to detail and ability to accurately execute financial transactions and review data
High School Diploma, GED, or equivalent
Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

Bachelor's degree and 1 to 3 years in administrative support role preferably with financial experience or equivalent combination of education, training, and experience is preferred
Experience in AiM, Banner, Real Source, and/or other software database programs is preferred

Salary Range:

$50,000 - $55,000

Benefits:

All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status:

Non-Exempt

Work Days/

Hours:

Monday-Friday, 8:00am-4:30pm

Hours per Week:

Restricted Position:

ORP Eligible:

Flexible Work Arrangement:

Fully Onsite

University

Job Title:

18211N - Financial Specialist 1

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