Administrative Assistant-Accounting

Job Area

Administrative Support

USA
- Ridgeway, 220 Fontaine Dr., Bldg 2

Solutions

Administrative Assistant
- Accounting (Job )

Full Time

Support local management in recording financial details for the site, including maintaining financial records, submitting invoices for payment for accounts payable and accurately billing clients for services rendered. The Accounting Assistant provides support to management personnel by effectively managing his/her schedule and performing a wide variety of responsible, complex and confidential administrative and analytical and research duties.

As part of the DSV team, associates are expected to meet company objectives in the areas of performance, safety, and quality. Associates are also expected to comply with all corporate and site‑specific policies.

Provides support in addressing issues of a financial nature and provides all relevant information to meet internal demands. This support may include, but is not limited to, any of the following:

• Work closely with the Supervisor, Advanced Financial Analyst and Financial Analyst to ensure smooth operation of all finance/accounting matters
• Match invoices to statements and purchase orders to invoices
• Ensure swift payment of invoices
• Collect and confirm accuracy of all charges and expenses for a file to be billed
• Proactively identify and resolve billing related issues
• Input accounting data into the accounting system with speed and accuracy
• Order and maintain inventory of office and warehouse supplies
• Provide support in the production of financial statements and applications, preparation of spreadsheets, reports and correspondence as required
• Plan, organize and manage own workload to ensure your contribution to the company’s monthly financial reporting process is achieved in a timely and accurate manner
• Provide administrative and financial support to the management staff
• Handle sensitive and confidential information in a professional, mature, discreet and secure manner
• Create and disseminate various financial reports
• Manage Accounts Payable process: coordinate purchasing and tracking of vendor invoices through the system and track associated revenue accruals
• Financial:
  Month‑end close responsibilities: journal entries, corporate submissions, expense management, budgetary support for cost centers and ad‑hoc analysis
• Prepare month‑end journal entries – focused on cost accruals
• Effectively communicate with employees, customers, suppliers & others on behalf of site management
• Respond to finance related queries
• Work with staff on mitigating chargebacks
• Any other duties that may be deemed appropriate to this role

• Publish periodic financial reports, including but not limited to: accounts payable, freight and consumable metrics, to provide department owners and leadership visibility to financial results
• May be expected to cross‑train in other administrative staff functions to support the site and contribute to associate development.
• Performs other duties as required.
• Work overtime as dictated by business whether mandatory or voluntary.

None

• High School Diploma or General Education Degree (GED)
• 2 years’ experience as an Accounting Assistant
• 1 year experience in Accounts Receivable/Accounts Payable
• Basic understanding of accounting processes and procedures

• Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint)

• English (reading, writing, verbal)

• Basic Math and strong analytical skill set

• Effective communication skills
• Capable of multitasking and performing general administrative skills
• Strong business writing skills needed
• High attention to detail
• Understanding of accounting processes and procedures

• College degree in related field
• 2‑3 years’ experience in accounting/bookkeeping/finance
• Self‑motivated and enthusiastic
• Able to work effectively with minimal management guidance/supervision
• Good communication and listening skills
• Great organizational skills used in planning own work
• Good analytical ability
• Good…