Utility Accounts Payable
Listed on 2026-06-18
-
Accounting
Accounting Assistant, Accounts Receivable/ Collections -
Finance & Banking
Accounts Receivable/ Collections
Unit: FM Administration MBU
Department: FMD Administration
Duties & ResponsibilitiesVCU's Facilities Management Department is seeking to hire a Utility Accounts Payable for Facilities Administration.
The Utility Accounts Payable reports to the Assistant Director of O&M and Utilities for Facilities Management (FMD) Financial Services and assists the Financial Specialist. The duties include accounting entries to record and process payment of university-wide utilities (electric, natural gas, water, and wastewater) invoices and assists in identifying and resolving utility billing discrepancies.
Responsibilities include (but are not limited to):University Utility Invoices
- Record invoice AiM utility module - entering utility bill SOP
- Track and report missing utility invoices monthly
- Assist in meter setup/update for new, transfer, or terminated services
- Maintain online accounts with utility vendors to ensure timely retrieval of needed invoices/statements
- Scan documents to SharePoint for utilities
- Assist in submitting copies of invoices to 3rd party vendor
- University Real Source
- Process payments for all utility invoices per University policy and procedures
- Track and record vendor check information
- Elevate all vendor payment discrepancies
- Assist in researching payment disputes
- Assist in maintaining and updating SOPs and ARMICS
- Assist in developing ad hoc AiM utility reports
- Assist in special projects for Financial Services
- Attend sub-committee meetings for AiM procedures as needed
Minimum Qualifications
- Experience in accounting, auditing, payable/receivable, and/or reconciling expenditures
- Strong knowledge of accounting and/or auditing is required
- Proficiency with general office software applications, including Microsoft Word and Excel
- Practical knowledge of Generally Accepted Accounting Principles (GAAP)
- Experience compiling, analyzing, and presenting reports, budgets, and/or financial information
- Excellent attention to detail and ability to accurately execute financial transactions and review data
- High School Diploma, GED, or equivalent
- Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.
- Bachelor's degree and 1 to 3 years in administrative support role preferably with financial experience or equivalent combination of education, training, and experience is preferred
- Experience in AiM, Banner, Real Source, and/or other software database programs is preferred
Salary Range: $50,000 - $55,000
Benefits :
All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.
FLSA Exemption Status: Non-Exempt
Work Days/
Hours:
Monday-Friday, 8:00am-4:30pm
Hours per Week: 40
Restricted Position: No
ORP Eligible: No
Flexible Work Arrangement: Fully Onsite
University
Job Title:
18211N
- Financial Specialist 1
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