Billing Operation Specialist
Listed on 2026-07-01
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Accounting
Accounting Assistant, Bookkeeper/ Accounting Clerk
We are looking for a Billing and Operations Specialist to join our Construction team. In this role you will provide Time and Material billing preparations using your strong Excel and problem solving skills. You will ensure that all reports, invoices, and forecast sheets have accurate data in a timely manner.
Who we are:At Colonial Webb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.
Perks of working at Colonial Webb:- Competitive wages
- Opportunities for career growth, training, and development
- 401(k) plan with a generous company match
- Personal leave, paid holidays, bereavement leave
- Excellent Medical, dental, vision, and Rx drug insurance
- Car allowance and fuel card
- Employee referral incentives
- Discounts at major automotive, computer, and cell phone companies
- Process project setups, billings, change orders, etc.
- Prepare, maintain, and distribute weekly and monthly project reports as required
- Update Revenue Reports as required
- Assist with jobsite documentation requirements, including drawings, Site Safety Plans, etc.
- Enter and maintain monthly Cost to Complete records
- Reconcile the invoices verifying charges to the job, sales tax is correct, cost coding, etc.
- Create and run Material and Labor Reports as needed for T&M Billing
- Prepare monthly Time and Material Billings using required cut-off dates as specified by the General Contractors
- Review material invoices using job requirement specifications as noted in Contract
- Add invoices to GMP Bill and move all material and payroll data to audit files and reconcile to last GMP Bill
- Conduct research and gather data to assist project teams in resolving issues on material invoices for monthly billing
- A high school diploma
- Experience in the construction administrative industry preparing Time and Material billings
- Strong computer software experience with Microsoft Office (Excel) and payroll software
- Strong organizational, time management, and attention to detail
- Experience with running reports and updating large Excel forms
- Ability to reconcile full GMP Bill and troubleshoot errors as needed
- Ability to demonstrate a positive attitude and willing to work in a team environment
- Ability to coordinate and perform multiple activities in a timely manner
- Ability to maintain a sense of urgency and remain calm when handling emergencies
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We are an equal opportunity employer.
Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply.
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