Accounts Payable Coordinator

St. Catherine's School is an Episcopal day school in Richmond, Virginia, founded in 1890 and enrolling roughly 950 girls age 3 through grade 12. Located on a 16‑acre campus in the western part of the city, St. Catherine's core values include pursuing academic excellence, developing character, nurturing spiritual growth, celebrating individuals, and building community.

St. Catherine's School seeks a committed and solutions‑oriented full‑time Accounts Payable Coordinator. As part of the Business Office team, the Accounts Payable Coordinator is responsible for the accurate and timely processing of accounts payable transactions, vendor management, cash receipts, and general accounting support for the School.

Supervisor: Controller

Supervisory Responsibilities: None

Position Status: Salaried, non‑exempt, full‑time, regular, 12‑month schedule

Hours of Work: Standard work week

• Receive, review, verify, and process vendor invoices, purchase orders, employee reimbursements, and credit card statements
• Ensure all invoices are properly approved, accurately coded, and processed according to established policies and payment terms
• Prepare and process payment runs, including checks, ACH payments, and wire transfers as appropriate
• Mail payments and coordinate expedited or special handling when necessary
• Maintain organized electronic and physical accounts payable records in accordance with audit and record retention requirements
• Monitor and respond to vendor and internal accounts payable inquiries
• Receive, process, and accurately record deposits and cash receipts from various departments, including the School Store, facilities rentals, and other campus operations, and assist with account reconciliations
• Support month‑end and year‑end closing activities, including reconciliations, accruals, and financial reporting

• Serve as the administrator for the School's business credit card program, including card issuance, maintenance, and reconciliation
• Provide general bookkeeping and accounting support to the Business Office
• Assist with internal and external audits by preparing requested documentation and schedules
• Manage central office supply ordering and inventory for administrative departments
• Assist the Chief Financial Officer and Controller with special projects, financial analysis, and process improvement initiatives
• Identify opportunities to improve efficiency through automation, technology, and best practices

• Establish and maintain vendor records, including collecting and maintaining W‑9 documentation
• Reconcile vendor statements, research discrepancies, and resolve payment issues in a timely manner
• Prepare annual 1099 reporting and ensure compliance with IRS reporting requirements
• Assist faculty and staff with vendor setup, purchase orders, reimbursement requests, credit applications, and other accounts payable processes
• Develop and maintain positive working relationships with vendors and service providers

While performing the duties of this position, the employee is required to sit; stand; walk; use hands to grasp, handle and feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch and crawl; talk and hear; engage in moderately strenuous physical activity both indoors and out; and smell. The employee may occasionally lift or move up to 50 pounds.

Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Ability to become CPR and First Aid Certified.

Travel is not a requirement for this role.

St. Catherine's School does not discriminate on the basis of race, gender, sexual orientation, or national and ethnic origin in the administration of its hiring practices. St. Catherine's School is committed to providing an inclusive educational environment. We actively engage students, families, faculty and staff from diverse backgrounds and experiences. Our School community respects the differences in…