Office Manager​/Bookkeeper

We are hiring an Office Manager / Bookkeeper for a high‑end residential custom home builder in Richmond, Virginia.

• Manage day‑to‑day accounting: accounts payable, accounts receivable, bank reconciliations, and general ledger entries
• Prepare monthly financial reports for company leadership
• Oversee job costing, expense coding, and accurate tracking of project‑related costs
• Support budgeting, cash flow forecasting, and financial planning
• Manage asset purchases and dispositions
• Manage loan payments and balances
• Coordinate with external CPA or accountant for taxes, audits, and year‑end closing
• Ensure timely payment of vendors and invoices on a weekly basis via ACH, Bill Pay, or printed checks
• Create detailed invoices with backup documentation in QBO
• Manage accounts receivable and record customer payments in QBO
• Monitor and analyze financial performance; flag variances from budget forecast
• Process and file business personal property tax returns and business licenses

• Serve as the main point of contact for office operations and administrative tasks
• Answer calls and emails professionally and warmly, especially with high‑end residential clients
• Manage office supplies, vendor relationships, and subcontractor communications
• Maintain digital and physical filing systems for financial and project documentation
• Schedule and coordinate meetings, project reviews, and team check‑ins
• Assist with HR‑related functions such as onboarding, time tracking, and benefits coordination

• 3+ years of bookkeeping or accounting experience (construction industry experience a strong plus)
• Proficiency in Quick Books (QBO)
• Excellent written and verbal communication skills
• High attention to detail, accuracy, and confidentiality
• Warm, genuine, and client‑friendly demeanor
• Ability to prioritize, multi‑task, and stay organized in a fast‑paced environment
• Experience supporting high‑end clients or working in a custom home building environment preferred
• Familiarity with construction billing cycles and AIA documents preferred
• Positive, collaborative, and proactive mindset
• Ability to work independently with minimal supervision
• Competitive salary based on experience
• Health, Retirement, and Paid Vacation benefits
• Supportive and respectful team culture
• Opportunity to work closely with a high‑end builder committed to excellence