Student Financial Analyst

Student Financial Analyst is responsible for ensuring the integrity, accuracy, and proper configuration of student financial transactions within the Student Information System (SIS) and the Workforce Enterprise System (WES). This position analyzes, reconciles, and resolves discrepancies related to student account receivable, payments, billing, and system configuration, supporting accurate financial reporting and operational decision‑making. The role also serves as a key liaison, ensuring alignment between systems, and maintains compliance with College, VCCS, and Commonwealth requirements while supporting internal controls, audit readiness, and efficient Business Office operations.

The position is based at our Fredericksburg Area Campus but requires regular work at other Germanna locations to support Business Office operations and ensure consistent service delivery across the College.

• Maintain and ensure the accuracy and integrity of student account records within SIS, including all transactions, balances, and system configurations.
• Process, validate, and post student and third‑party payments within SIS, ensuring compliance with College, VCCS, and CAPP Manual requirements.
• Perform reconciliations and financial analysis in coordination with the General Accountant, preparing and reviewing data, identifying discrepancies between SIS and AIS, analyzing account balances and aging, and resolving variances.
• Maintain student accounts system configuration within SIS, including setup of charges, payment plans, fee tables, and related components, ensuring accuracy and compliance.
• Research and resolve account discrepancies, develop and utilize system queries and Excel‑based tools to monitor activity, identify anomalies, and support reconciliation and reporting processes.
• Support month‑end and year‑end close processes, audit requests, and internal control activities by preparing documentation, reconciliations, and supporting schedules.
• Monitor delinquent student accounts and perform collection activities in accordance with established policies, including placement with the Commonwealth’s debt setoff and external collection processes.
• Identify process improvement opportunities and support implementation of enhanced controls, workflows, and documentation.
• Serve as primary front‑line support for the Business Office, assisting students, parents, internal departments, and other stakeholders with account inquiries, billing, and payments while ensuring compliance with FERPA and applicable policies.
• Collaborate with peers across campuses to ensure consistent service delivery, shared workload coverage, and accountability for Business Office operations; provide on‑site support at other Germanna locations as needed.

May be required to perform other duties as assigned, and may be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

• Experience in accounting, finance, business operations, or a related field.
• Demonstrated experience performing reconciliations, analyzing financial data, and resolving discrepancies.
• Working knowledge of accounting principles and internal controls.
• Proficiency in Microsoft Excel and standard business applications, including experience analyzing financial data, creating formulas, and using tools such as pivot tables and lookups.
• Strong analytical, problem‑solving, and organizational skills with attention to detail.
• Ability to interpret and apply policies, procedures, and regulatory requirements.
• Demonstrated ability to work independently while collaborating effectively in a shared‑responsibility environment.
• Effective written and verbal communication skills.

• Experience with SIS, WES, AIS, Cardinal, or similar ERP systems.
• Experience in accounts receivable, student accounts, or higher education finance.
• Experience performing reconciliations between subsidiary systems and general ledger.
• Familiarity with VCCS policies and the Commonwealth Accounting Policies and Procedures (CAPP) Manual.
• Intermediate to advanced Excel skills (e.g., pivot tables, lookups, data analysis).
• Master’s…