Billing Specialist in Richmond, Virginia

Construction Billing Specialist

The Construction Billing & Operations Specialist position blends GMP billing expertise with project operations support in a fast-paced, deadline-driven environment. This role supports project setup, reporting and documentation in addition to being responsible for preparing, reconciling, and managing Guaranteed Maximum Price (GMP) billings for construction projects. The ideal candidate is detail-oriented, analytical, and able to manage complex billing processes across multiple systems while supporting daily operational tasks and meeting strict monthly deadlines.

At Colonial Webb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.

Perks of Joining Colonial Webb:

• Competitive salary of $43,000 - $70,000
• Career development and progression
• 401(k) plan with company match
• PTO and paid holidays
• Excellent medical, dental, life, vision and disability benefits
• Employee Assistance Program
• Employee referral incentives

A Day in the Life:

• Prepare and manage GMP billings accurately and on time
• Reconcile invoices, job costs, and supporting documentation to ensure billing accuracy
• Support project setup, change orders, cost tracking, and reporting
• Maintain organized project and billing documentation for audit and compliance purposes
• Coordinate with project teams, vendors, customers, and accounting to resolve discrepancies and keep billing cycles on track
• Manage month-end billing deadlines and ensure all eligible costs are captured
• Use systems such as Penta, Excel, OnBase, and Procore to maintain accurate billing and project data
• Research and resolve billing, contract, and system-related issues proactively
• Provide general operational support and backup for other construction administration functions as needed

You Should Have:

• High school diploma or equivalent
• 3+ years of experience in construction billing, accounting, or project administration
• Strong proficiency in Microsoft Excel (including large datasets and reconciliations)
• Experience with GMP (Guaranteed Maximum Price) billing and/or exposure to AIA billing formats - Preferred
• Familiarity with Penta, OnBase, Textura, or similar platforms (Procore) - Preferred
• Attention to Detail:
  Ability to identify discrepancies and ensure billing accuracy
• Analytical Thinking:
  Strong problem-solving and reconciliation skills
• Time Management:
  Ability to meet strict deadlines, especially during month-end close
• Organization:
  Effective management of high-volume billing data and documentation
• Communication:
  Clear and professional interaction with project teams and stakeholders
• Independence:
  Ability to work with minimal supervision while managing multiple priorities

EOE M/W/Disability/Vets
• Veterans and those with previous military experience are encouraged to apply