Billing Specialist

Construction Billing Specialist The Construction Billing & Operations Specialist position blends GMP billing expertise with project operations support in a fast-paced, deadline-driven environment. This role supports project setup, reporting and documentation in addition to being responsible for preparing, reconciling, and managing Guaranteed Maximum Price (GMP) billings for construction projects. The ideal candidate is detail-oriented, analytical, and able to manage complex billing processes across multiple systems while supporting daily operational tasks and meeting strict monthly deadlines.

Who We Are:

At Colonial Webb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.

Perks of Joining Colonial Webb:

Competitive salary of $43,000 - $70,000

Career development and progression
401(k) plan with company matchPTO and paid holidays

Excellent medical, dental, life, vision and disability benefits

Employee Assistance Program Employee referral incentivesA Day in the Life:

Prepare and manage GMP billings accurately and on time Reconcile invoices, job costs, and supporting documentation to ensure billing accuracy

Support project setup, change orders, cost tracking, and reporting

Maintain organized project and billing documentation for audit and compliance purposes

Coordinate with project teams, vendors, customers, and accounting to resolve discrepancies and keep billing cycles on track

Manage month-end billing deadlines and ensure all eligible costs are captured

Use systems such as Penta, Excel, OnBase, and Procore to maintain accurate billing and project data Research and resolve billing, contract, and system-related issues proactively

Provide general operational support and backup for other construction administration functions as needed

You Should Have:

High school diploma or equivalent3+ years of experience in construction billing, accounting, or project administration

Strong proficiency in Microsoft Excel (including large datasets and reconciliations)

Experience with GMP (Guaranteed Maximum Price) billing and/or exposure to AIA billing formats - Preferred Familiarity with Penta, OnBase, Textura, or similar platforms (Procore) - Preferred Attention to Detail:
Ability to identify discrepancies and ensure billing accuracy

Analytical Thinking:
Strong problem-solving and reconciliation skills

Time Management:
Ability to meet strict deadlines, especially during month-end close

Organization:
Effective management of high-volume billing data and documentation

Communication:
Clear and professional interaction with project teams and stakeholders

Independence:
Ability to work with minimal supervision while managing multiple priorities EOE M/W/Disability/Vets
• Veterans and those with previous military experience are encouraged to apply
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