Accounts Payable Specialist

2000 W Broad St, Richmond, VA 23220, USA

Posted Monday, August 3, 2026 at 4:00 AM

This position is responsible for supporting accounts payable and accounting functions by processing invoices accurately and timely, resolving invoice exceptions, supporting month-end close activities, and collaborating with internal business partners to maintain accurate financial records and ensure compliance with company policy.

The Accounts Payable Specialist performs all accounts payable functions including but not limited to invoice processing, reconciliation, reporting, and analytical duties. This role partners with internal business partners, and procurement vendors to ensure invoices are processed accurately, coded correctly, approved timely, and resolved in accordance with company policy. The position requires strong AP knowledge, analytical thinking, problem-solving skills, and the ability to research discrepancies, identify root causes, recommend corrective actions, and support month-end close activities.

• General Operations
  • Assist with weekly KPI preparation and analyze results; quickly research anomalies for root cause identification and work with internal stakeholders to remediate or lessen variations to plan.
  • Research customer payment deductions and determine recommendations for processing in coordination with management
  • Process and monitor invoices in the automated AP processing tool, ensuring accurate GL coding, cost center assignment, approval routing, sales/use tax treatment as applicable, and compliance with company policy.
  • Collaborate with internal business partners to resolve PO and non-PO invoice exceptions, aged open invoices, vendor statement discrepancies, payment status issues, and all AP related questions.
  • Analyze invoice trends, recurring AP errors, bottlenecks, and exception patterns; partner with procurement, vendors, and internal business partners to identify root causes, recommend process improvements, and reduce rework.
  • Assist leadership, and internal business partners with ad hoc AP, reconciliation, reporting, and process improvement projects as requested.
• Culture Building
  • Participates in company and department meetings.
  • Participates on other teams as requested.
  • Supports department leadership in actions and programs necessary for maintaining the desired company culture.

• Timely, accurate, and compliant processing of vendor invoices in the automated AP system, including effective coordination with internal business partners to resolve invoice exceptions and payment issues.
• Perform 3-way match for goods and services purchased through Purchase Orders, research price and quantity variances, and coordinate resolution with purchasing, receiving, vendors, and internal business partners.
• Obtain proper authorization for non-PO purchases (expenses and other)
• Diligent research and documentation to support resolution of customer payment deductions.
• Strong analytical review of AP aging, vendor statements, recurring invoice issues, open invoices, and month-end accrual support.
• Demonstrated ability to investigate discrepancies, identify root causes, document findings, recommend corrective actions, and follow through to resolution.
• Assist in preparation of AP, financial, and operational reporting in partnership with corporate accounting.

• Personal Characteristics
  • Professional Demeanor
  • Entrepreneurial drive and the desire to “build a business”.
  • Passionate, outgoing, energetic, and results oriented personality.
  • Overall confidence in one’s abilities and comfortable communicating the facts.
  • Strong character and integrity- does the right thing even when no one is looking.
  • Disciplined approach, no-excuses mindset, reliable and accountable for KPIs
  • Dependable team player with positive attitude
  • Determination/Grit-Pursuit of Excellence
  • Passion for organization, and attention to details
  • Personal values that mesh with Company values
• Demonstrated…