Accountant AP

Job Description

Ensure accuracy of all financial transactions posted to the financial system. Provide internal and external customers with guidance regarding fiscal procedures. Prepare accounting work papers, financial statements and other financial reports. Perform full range of accounting functions in accordance with GAAP, federal, state, and agency policies and procedures. Advise users on agency policies and practices. Support other accounting functions and projects assigned.

Respond to inquiries and provide excellent customer service. Perform pre-audit analysis on expenditure documents ensuring compliance with State and VDOT policies and procedures. Provide assistance to team members regarding coding and compliance issues. Correspond with vendors regarding payments or over payments. Analyze, research and reconcile project expenditures and reimbursements for compliance with federal and state guidelines. May perform analysis and final approval for consultant and construction vouchers.

Ensure accuracy of all financial transactions posted to the financial system. Provide internal and external customers with guidance regarding fiscal procedures. Prepare accounting work papers, financial statements and other financial reports. Perform full range of accounting functions in accordance with GAAP, federal, state, and agency policies and procedures. Advise users on agency policies and practices. Support other accounting functions and projects assigned.

Respond to inquiries and provide excellent customer service. Perform pre-audit analysis on expenditure documents ensuring compliance with State and VDOT policies and procedures. Provide assistance to team members regarding coding and compliance issues. Correspond with vendors regarding payments or over payments. Analyze, research and reconcile project expenditures and reimbursements for compliance with federal and state guidelines. May perform analysis and final approval for consultant and construction vouchers.

• Compliance Review:
  Develop and perform compliance reviews on accounting transactions and documents to ensure work units operate within Commonwealth and agency policies and procedures. Ensure accounting activity is performed in compliance with applicable Department of Accounts, Treasury, and VDOT policies and procedures. Organize and prioritize incoming accounting items. Audit, review and organize flow of accounting data submitted from Central Office Divisions and Districts.
  
  Ensure payments have the necessary documentation for processing.
• Consultant Retainage:
  Prepare correspondence to banks requesting release of retainage held in escrow accounts. Prepare correspondence to consultants and contractors requesting funds due to VDOT once final payment is processed. Review and reconcile contracts including associated ledges that are finalized by running reports and identifying any discrepancy, error, or issues. Provide vouchers for finalized contracts to external audit and construction division.
• Customer Service:
  Exhibit professionalism and courtesy in all interactions with internal and external customers. Assist customers in resolving billing and collection issues. Provide guidance and direction to VDOT staff.
• Data Analysis:
  Research, analyze and report on financial transactions or customer files as needed or requested. Assist in maintaining policies and procedures. Perform other administrative or special project related duties as requested.
• Document Preparation:
  Prepare accounting work papers, financial statements, and other financial reports.
• Financial Management:
  Perform analytical review and apply existing accounting policies and procedures of consultant and vendor vouchers from documentation. Review transactions to evaluate the adequacy of documentation and verify transactions are compliant with State and VDOT policies and procedures. Ensure vendors and consultants are paid under the proper contract. Analyze the invoice summary report resolving discrepancies. Research, investigate and correct errors related to coding distribution (i.e. speed types and activity codes).
  
  Review voucher documentation for errors and omissions. Foster team environment and work with other financial specialists to audit and review vouchers. Organize and prioritize daily workload and incoming accounting items. Ensure State and VDOT policies, procedures and guidelines are followed.
• Policy and Procedures:
  Review and revise standard operating policies for audit and…