Part-time Purchasing Assistant; Day shift

Overview

Purchasing Assistant

Company:
Auxo Medical manufactures and services medical equipment including sterile processing, biomedical, anesthesia, and other ancillary medical equipment. Based in Richmond, VA, we service the Mid-Atlantic, Florida, Kentucky, and Michigan. We are looking for motivated and skilled people to support growth.

As a Purchasing Assistant you will assist with purchasing requests for parts, supplies, services, and equipment, as well as maintain minimum stock levels, manage inventory, fulfill parts sales orders, and provide administrative support. A high attention to detail, a high degree of accuracy, solid organizational skills and professionalism are crucial. Must be able to work independently with little or no supervision.

Prioritization with a sense of urgency is essential. Opportunity for advancement for motivated individuals.

• Placing Purchasing Orders: Communicate with multiple departments to determine purchasing requirements and priorities. Read and analyze sales history and inventory status, then turn that information into actionable purchase orders. Generate and place these purchase orders ensuring maximum advantage by combining orders, leveraging freight options, and negotiating terms with suppliers.
• Tracking Purchase Orders: Track the status of all purchase orders. Maintain a current list of expected arrival dates and disseminate this information to the appropriate sales and operations personnel.
• Purchase Orders Discrepancies: Work with accounting, receiving staff, and vendors to resolve discrepancies including invoicing errors, delivery issues, backorders, inconsistencies, and freight claims.
• Fulfill Sales Orders: Promptly respond to quote requests and fulfill sales orders. Process credit card orders for immediate release.
• Freight Management: Select freight methods for maximum efficiency and minimum cost. Ensure freight bills are appropriate, linked to their proper Purchase Orders, and properly recorded.
• Inventory Control: Ensure inventory count and value in accounting software match actual conditions. Implement periodic cycle counts and plan the annual physical inventory count. Manage minimum stock levels per Auxo guidance. Ensure proper inventory storage and tracking.
• Product Sourcing and Development: Source components, equipment, and services for manufacturing and service use. Source alternative suppliers while maintaining quality and negotiating the best possible price.
• Supplier Management: Set up new suppliers in the database, enter billing information, pricing, and assign products. Maintain current supplier pricing and product descriptions as part of the role.
• Administrative Support: Backup phone queues during high-volume periods or when the administrative assistant is out. Perform backup of administrative duties performed by other inside administrative positions as needed.
• Other Ad Hoc assignments: As required.

• Interpersonal/Communications
  
  Skills:
  
  The Purchasing Associate must be a strong communicator who works effectively with customers, Auxo Medical staff, vendors, and management. Represent the company to vendors through phone and written communication. Maintain a pleasant and professional demeanor and possess strong verbal and written skills to provide effective direction. Some vendors and customers may be non-native English speakers.
• Computer
  
  Skills:
  
  Strong aptitude for computers to document and analyze product-related activities in databases, interact with vendor websites, send emails, draft letters, enter information, query databases, and analyze data with spreadsheets.
• Organizational/Planning
  
  Skills:
  
  Ability to manage product ordering in a cost-effective and timely manner. Attention to detail, efficiency, and follow-up are crucial.
• General Characteristics: Dependable and responsible, able to work independently and in a team. Demonstrate cost-conscious decision making and maintain a strong attendance record.

• Required High School Diploma.
• Required minimum of 2 years of purchasing/procurement experience.
• Prefer experience in manufacturing or health care industries.
• Required proficiency in Microsoft Office Suite.
• A combination of education and experience providing equivalent knowledge.
• Prefer associate degree or higher in Business or related field.
• Prefer Salesforce experience.
• Prefer candidates with knowledge of medical or biomedical equipment and processes.
• Prefer experience with Apple OS.

Requires the ability to work eight or more hours per day in an office setting. Ability to read plans, bend, stoop, reach, lift, and move/carry items up to 50 pounds.

Office work involves sitting at a computer monitor for extended periods and handling paperwork and messages. Standing is required for various activities.

15 to 19 per hour depending on experience.

Part-time, flexible schedule. Occasional full-time/day shift to cover vacations.

Integrity and Professionalism We value…