Administrative Assistant

Posting Details

Posting Summary

Working Title Administrative Assistant Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number  Agency J. Sargeant Reynolds Community College Division J. Sargeant Reynolds Community College (Div) Work Location Henrico - 087 Hiring Range Salary commensurate with experience. Salary maximum of $49,000. Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Full Time Does this position have telework options?

-Telework options are subject to change based on business needs
- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule

This position is a full-time, non-exempt role, typically scheduled for 40 hours per week, Monday through Friday, during standard college business hours (generally between 8:15 a.m. and 5:00 p.m.).

Work hours may vary slightly based on operational needs of the School of STEM. Occasional early morning or evening hours may be required to support special events, registration periods, or other college activities.

This position is in-person to support front-office operations and student engagement.

Sensitive Position No

Job Description

Reynolds is one of the largest community colleges in Virginia and serves Virginia's capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students.

We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.

The Administrative Assistant provides comprehensive administrative and operational support to ensure efficient office operations, coordinated communication and logistics, organized records management, and responsive service to students, faculty, and external partners.

Key Responsibilities

* Serve as the primary front-office contact for students, faculty, staff, and visitors.

* Coordinate scheduling, meetings, events, and advisory board activities.

* Provide administrative support to faculty and department chairs, including preparation of correspondence, reports, and materials.

* Maintain organized digital and physical records, including SharePoint sites and shared resources.

* Assist with budget tracking, purchasing support, and office supply management.

* Support academic and operational processes to ensure compliance with college procedures.

* Facilitate clear and professional communication across internal and external stakeholders.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Minimum Qualifications

* Experience managing multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced office environment.

* Experience maintaining accurate records, files, and documentation in digital and physical formats.

* Experience working independently while contributing effectively to a collaborative team.

* Demonstrated skill in scheduling, coordination, and organizing meetings or events.

* Demonstrated problem-solving skills and sound judgment within established guidelines.

Additional Considerations

Preferred Qualifications

* Experience working in a higher education or academic office environment.

* Experience providing administrative support to multiple stakeholders (e.g., faculty, chairs, students, external partners).

* Experience maintaining or updating SharePoint sites or similar document management platforms.

* Experience organizing events, meetings, or advisory board activities.

* Familiarity with VCCS systems, including SIS, Navigate, eVA, and Microsoft Teams.

* Ability to draft, proofread, and format professional correspondence, agendas, and documents.

* Experience assisting with budget tracking or purchasing support (without…