Administrative Specialist

Title: Driver Training Administrative Specialist

State Role Title: Admin and Office Spec III

Hiring Range: $43,050 -$49,507

Pay Band: 3

Agency: Department of Motor Vehicles

Location: DMV Headquarters, Richmond, VA

Agency Website:

Recruitment Type: State Employee Only - E

Job Duties

The Virginia Department of Motor Vehicles (DMV) is seeking an Administrative Specialist. The Driver Training Administrative Specialist provides direct administrative, operational, and program support to the Deputy Director of the Driver Training Division. This position plays a key role in supporting agency programs related to driver training, regulatory oversight, compliance activities, policy implementation, leadership communications, and associated audits and reviews. The incumbent performs a variety of complex administrative duties requiring discretion, independent judgment, and knowledge of state agency procedures.

The Driver Training Division is responsible for the oversight and regulation of driver training schools, driver improvement programs, and commercial driver licensing (CDL) programs to ensure compliance with state and federal requirements and promote safe driving practices across the Commonwealth.

The Virginia Department of Motor Vehicles (DMV), headquartered in Richmond, Virginia, serves approximately 6.2 million licensed drivers and  holders with over 8.4 million registered vehicles. In addition,DMVserves many businesses, including dealers, fuel tax customers, rental companies, driving schools, other state agencies, local governments, and non-profit organizations.

DMVoperates upon five fundamental core values:
Trustworthiness, Respect, Accountability, Integrity, and Teamwork (TRAIT). We don't just talk about our core values. We live them!

Minimum Qualifications

• Experience providing comprehensive administrative support to senior leadership, including managing calendars, scheduling meetings, coordinating appointments, and tracking multiple assignments and deadlines

• Administrative experience to include preparing, formatting, proofreading, and distributing professional correspondence, memoranda, reports, and presentations with accuracy and attention to grammatical, formatting, and content standards

• Experience coordinating logistics for meetings, events, trainings, and site visits, including preparing agendas and materials, arranging facilities, and managing participant coordination

• Skilled in using Microsoft Office applications (Word, Excel, PowerPoint, Outlook) to create documents, manage spreadsheets, prepare presentations, and coordinate communications

• Ability to compile information, data, and documentation from multiple sources into organized formats for leadership review and decision-making

• Ability to exercise independent judgment and discretion when handling sensitive or confidential information in accordance with established confidentiality requirements

• Ability to communicate effectively both verbally and in writing with individuals at all organizational levels, including leadership, staff, external stakeholders, and the public

Additional Considerations

• Experience working in a Virginia state agency or other government environment

• Experience supporting regulatory, compliance, or audit-related functions

• Familiarity with DMV operations, driver training programs, or commercial driver licensing (CDL) programs

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Selected candidate(s) will need to complete the I-9 Employment Eligibility Verification Form. DMV participates in E-Verify.

All applicants for employment must consent to a driver history and criminal background check. A fingerprint-based criminal history check will be required on selected applicant(s).

Submission of an online application is required. DMV does not accept applications, resumes, cover letters, etc. in any other format. When applying for jobs, please ensure your online application or resume is complete with duties and skills associated with your work…