Administrative Assistant; Chesterfield, VA

Koontz Bryant Johnson Williams (KBJW) is seeking an Administrative Assistant to join our dynamic growing team in our Chesterfield, Virginia office.

Named a 2023 Top Workplace by the Richmond Times‑Dispatch,
KBJW is a fun, family‑oriented business, dedicated to the success of our employees, clients, and our communities. For more than 30 years, we have served as a leading engineering firm in the Mid‑Atlantic Region. With our rapid growth and several strategic acquisitions there is an excellent opportunity to begin a fulfilling career at KBJW
.

KBJW offers interesting projects, a friendly atmosphere, professional development, and a competitive benefits package. We look for employees who are willing to work hard, solve problems and help us grow.

The Administrative Assistant primary function is to assist with daily administrative duties to include basic telecommunications, report circulation and interaction with corporate team, technical staff and clients for the office in which they reside.

This role is fully in‑office; remote or hybrid work is not an option. We thrive on collaboration and believe the best ideas happen when we work together in person.

• Answer phone calls and take clear and concise messages
• Ensure the office space is well‑organized, clean, and equipped with necessary supplies.
• Ensure printer/copier is equipped with paper and toner
• Ensure outgoing mail and UPS/FEDEX packages are taken each day and collect and distribute incoming mail
• Preparation and completion of various inspection documents as assigned by project managers
• Basic understanding of company software and ability to set up new clients/ projects
• Filing of basic office documentation
• Provide support to technical and corporate staff as needed
• Basic preparation of letters and other reports as assigned by technical personnel
• Distribution of reports to clients and regulators
• Assist Human Resources with new hire set up
• Perform other tasks as assigned.

• High school diploma or equivalent
• Experience in administrative or office support roles.
• Strong organizational, problem solving and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Knowledge of basic accounting and budgeting principles is a plus.
• Familiarity with office equipment and technology
• Strong ability to work collaboratively with corporate team and technical personnel
• Team player with a positive and approachable demeanor.

• May require the ability to sit for long periods of time, stand, walk, and manipulate (carry, lift, move) light to medium weights of 10‑30 pounds.
• Requires good hand‑eye coordination, arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate technical equipment, read technical information and to analyze complex data.
• Occasional travel to offsite locations to perform work and work‑related errands or to attend meetings may be required.

KBJW employees receive competitive compensation as well as the following benefits:

• Comprehensive group medical insurance including health, dental, vision and life.
• Paid vacation and sick time
• Short and long‑term disability coverage
• 401K retirement
• Opportunity for professional growth and advancement
• Tuition reimbursement
• Flexible work hours
• Profit‑sharing and bonuses

KBJW is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or protected Veteran status.

Reasonable accommodations will be made for persons with disabilities as defined by the ADA.