Human Resources Assistant

Human Resources Assistant – Part Time

Pay: up to $20.00 per hour (budgeted); up to 29 hours per week, 1,500 hours annually. Part‑time hourly positions are not eligible for state benefits.

Work Schedule:

Part‑time;
Telework options may be available subject to business needs.

• Serve as the primary administrative support for the HR office, including answering the main HR phone line, routing calls and assisting visitors.
• Ensure the HR office is open and welcoming during core business hours.
• Manage daily mail operations, including pickup, sorting and distribution.
• Monitor and respond to inquiries in the main HR inbox, ensuring timely and accurate communication.
• Initiate and track purchase orders and travel expenses using eVA and Chrome River.
• Maintain HR SharePoint sites and intranet pages.
• Perform office supply inventory and ordering in compliance with state purchasing guidelines.
• Reconcile expenses and maintain records in accordance with state and federal regulations.
• Organize and maintain the HR office supply closet.
• Order name tags and desk plates for new employees as needed.
• Manage employee personnel files, including retention, storage and disposal processes.
• Prepare and distribute the monthly HR newsletter with input from the HR team.
• Respond to employment verification requests and maintain proper documentation in accordance with local, state and federal law.
• Maintain and organize confidential office files and contribute to the office procedure manual.
• Provide administrative support for meetings, including preparing materials for the HR Director or Vice President.
• Assist with hiring activities such as scheduling, travel arrangements and reference checks.
• Support HR and college-sponsored events, including commencement, benefits fairs, employee engagement initiatives and learning and development initiatives.

• High school diploma or equivalent.
• At least one year of administrative or clerical experience in a professional office environment.
• Demonstrated experience using Microsoft Office Suite (Outlook, Word, Excel and SharePoint) in a business setting.
• Experience providing customer service, including managing phone, email or front‑desk communications.
• Experience maintaining records or files, including handling confidential or sensitive information.

• Experience working in Human Resources, higher education or a public‑sector environment.
• Familiarity with state systems such as eVA, Chrome River or similar purchasing and travel reimbursement platforms.
• Experience maintaining SharePoint sites, intranet pages or internal communications platforms.
• Experience supporting recruitment activities (e.g., scheduling interviews, reference checks, onboarding logistics).
• Experience assisting with event coordination, newsletters or employee engagement initiatives.

No.

No supervision of employees, no required travel.

Individuals with disabilities are encouraged to apply through the Commonwealth’s Alternative Hiring Process. Please provide an AHP Letter (formerly a Certificate of Disability) from the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service‑Connected Veterans may apply via the AHP with an AHP Letter. Use the following link to request an AHP Letter: https://(Use the "Apply for this Job" box below).

or call DARS at 800‑552‑5019 or DBVI at 800‑622‑2155.

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment) and completion of the Commonwealth’s Statement of Economic Interest. For more information, see .

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non‑merit factors.

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA) to provide reasonable accommodation to applicants in need of access to the application, interviewing and selection processes when requested.

VCCS uses E‑Verify to verify employee eligibility to work in the United States. You will be required to complete an I‑9 form and provide documentation of your identity for employment purposes.