Events Coordinator

Events Coordinator

Working Title:

Events Coordinator (00002). Role

Title:

Prog Admin Specialist II. Role Code: 19212‑SW. Position Number: . FLSA Exempt. Pay Band 05. Agency:
Brightpoint Community College. Division:
Brightpoint Community College.

Work Location:

Chesterfield, VA 041. Hiring Range:
Commensurate with qualifications and experience.

Employment Type:

Full Time (no travel required). Telework options:
Yes, subject to business needs. No supervisory responsibilities.

Brightpoint Community College is a two‑year public institution of higher education and the third largest of Virginia’s 23 community colleges. Located in the Greater Richmond metropolitan area, the college serves students and the community at its Chester and Midlothian campuses, online, and in locations throughout its service area. Its mission is to provide quality educational opportunities that inspire student success and community vitality.

• State of Virginia employee benefits
• Comprehensive health insurance (medical, dental, and vision)
• Virginia Retirement System (VRS) participation
• Generous annual leave and paid holidays
• Remote work flexibility, depending on role and departmental needs
• Professional development opportunities
• Continuous learning programs
• Access to wellness resources and employee assistance programs

• Mission‑Driven Work:
  See the direct impact of your work on student lives and local partnerships.
• Creative, Collaborative Approach:
  Work with partners from across the college and the community to design innovative events.
• Community Core:
  Serve as a visible leader, working across departments and with external partners to make Brightpoint a hub of local activity.

Signature Event Leadership

• Coordinate the college’s high‑impact signature events (e.g., Commencement, Founders Day, Veterans Day) in conjunction with area leads from other departments.
• Collaborate across departments to ensure every signature event aligns with the vision of “a success story for every student” and supports the college’s brand.

Campus Resource Coordination

• Serve as the primary consultant for internal departments hosting smaller meetings and events, providing guidance on best practices, floor plans, available supports, and college policies.
• Streamline internal workflows to ensure campus spaces are utilized efficiently and support teams (Facilities, IT, Security, and Marketing) are synchronized.

Community Rental Management

• Act as the point of entry for external community members and organizations looking to host events at the college.
• Manage the full rental lifecycle, from initial inquiry to contract execution and post‑event billing.

Systems Administration

• Lead administration of the college’s Ad Astra event management and room reservation tool, training and supporting campus users while ensuring data integrity and optimizing space utilization.
• Establish and update effective policies, procedures, strategies, and training for college‑wide event scheduling and management.
• Respond to all internal and external inquiries about use of college facilities for meetings, events, and rentals (e.g., confirming availability, offering alternative solutions for room conflicts, approvals).
• Coordinate with Facilities, Housekeeping, IT and other departments to assess and continuously improve systems, processes, technology, and to ensure necessary resources are in place for events.

Special Assignments

May be required to perform other duties as assigned, and may be required to assist the agency or state government in the event of an emergency declaration by the Governor.

• Proven experience in event/conference management, preferably in a collegiate setting.
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Excellent communication and interpersonal skills.
• Familiarity with ADA, fire code, and egress requirements.
• Experience in a high‑profile, fast‑paced work environment.
• Successful completion and passing of a criminal background check required.

• Bachelor’s degree in events management, business administration or a related field.
• Cer…