Administrative Coordinator- Region Jail Team

The Richmond Behavioral Health Authority is seeking an Administrative Coordinator to join our Regional Programs
! The preferred candidate will be able to provide a high level of skilled, administrative support to the Region 4 Jail Team and other assigned programs, including planning, monitoring and coordinating various programs, activities and staff; maintaining records and files; preparing reports; maintaining accurate and timely data entry of consumer information into the electronic system; and related work as apparent or assigned.

Work is performed under the limited supervision of the assigned Program Supervisor.

• Provides administrative support to the Region 4 Jail Team, Jail-Based Restoration Unit at Riverside Regional Jail, and other assigned programs.
• Processes court orders and referrals for services within established time frames.
• Collaborates with courts, attorneys, and other community partners to obtain relevant information for court orders in accordance with Virginia statutes and best practices.
• Manages confidential psychological, medical, and legal information in an ethical manner and in accordance with legal standards.
• Ensures accuracy and validity of information to comply with statutory obligations. Collects and compiles statistical data to prepare monthly reports.
• Updates consumers' files, database records and various tracking documents as needed.
• Prepares timesheets for assigned personnel; collects leave documentation; forwards electronic timesheets to appropriate personnel.
• Maintains an inventory of office supplies; orders supplies as needed.
• Prepares and submits reports for management as required ensuring compliance of all State and Federal regulations.
• Creates and compiles expenditure spreadsheets from invoices; verifies accuracy of invoices; reviews and submits reimbursement and refund requests.
• Prepares monthly meeting minutes of staff meetings and other meetings as required.
• Ensures appropriate forms are used by staff; maintains all manuals held by staff and supervisory levels; prepares and updates forms; maintains original packets for intake, assessment and annual reviews.
• Creates marketing items for consumer referrals as needed including greeting cards, presentation board for events, etc.
• Maintains staff contact list including staff listings, email address book and website.
• Collects employees and consumers suggestions; generates monthly reports for Managers and/or Directors.
• Provides training for other administrative staff on various software packages; troubleshoots hardware, software and office equipment issues within assigned programs.
• Organizes, reconciles and distributes multiple daily schedules; schedules and reschedules appointments for consumers as required.
• Files and scans various documents.
• Performs special projects as assigned.