Administrative Assistant; P

Job Details

Working Title:

Administrative Assistant (P-14)

Role

Title:

Admin and Office Spec II

Role Code: 19012-FP

FLSA:
Nonexempt

Pay Band: 02

Position Number: 280W2381

Agency:
Northern VA Community College

Division: NV280-Office of Student Services

Work Location:

Fairfax County - 059

Hiring Range: $15

Emergency/Essential Personnel:
No

EEO Category: B-Professional

Full Time or Part Time:
Part Time

Telework options:
No (subject to change based on business needs)

Multilingual requirement or preference:
Yes

Monday through Friday: 9:00 AM - 1:00 PM (morning shift) or 1:00 PM - 5:00 PM (afternoon shift).

Sensitive Position:
No Job Description

This position will be the Administrative Assistant for the Office of International Student Services.

• Answering general questions about admission process for international students.
• Routing phone calls, sorting mail, answering incoming calls, responding to emails, arranging appointments for customers to meet with advisors.
• Responsible for entering data in Excel database.
• Will utilize HPC/Perceptive and People Soft/SIS to scan applications.
• Responsible for the maintenance of office files, draft correspondence, help office manager with organization of supply cabinet and student files.
• All applicants must reside in VA, MD, or DC. Special Assignments may be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

• Ability to perform multiple tasks quickly and efficiently in addition to answering phone calls.
• Able to maintain a positive and tactful demeanor and disposition.
• Demonstrated ability and patience to work in a multicultural environment with individuals for whom English is not their primary language.
• Working knowledge of Microsoft Office Suite specifically Word, Excel, and Teams.

• Customer service experience.
• Experience inputting data into Excel.
• Experience working in an office environment.

• Experience working as an administrative assistant.
• Experience working in a community college.
• Experience with People Soft/SIS.
• Bilingual preference.

Operation of a State Vehicle:
No. No Supervises Employees. No Required Travel.

Posting Number:

Recruitment Type:
General Public - G

Number of Vacancies: 1

Position End Date (if temporary):

Job Open Date: 02/17/2026

Job Close Date: 03/03/2026

Open Until Filled.

Agency Website:(Use the "Apply for this Job" box below)..edu

Contact Name Email Phone Number

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).

Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https:// or call DARS at , or DBVI at .

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: /

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non‑merit factors.

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I‑9 form and provide documentation of your identity for employment purposes.

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