Executive Assistant

MAJOR AREAS OF ACCOUNTABILITY

• Provide executive-level administrative support
• Handle day-to-day administrative needs of the executive & senior leadership team
• Coordinate calendars, meetings, and time demands with limited supervision
  • Recognize urgent and time-sensitive requests
  • Advise others on how to best coordinate with the executives and organization
  • Use independent discretion to manage, modify, schedule and decline requests
• Arrange global travel reservations, including: multi site visits, meetings with internal & external participants, and flexibility to make last minute changes
• Perform a variety of other administrative duties that may include:
  • Screening and directing phone calls
  • Composing correspondence/email to convey relevant information with appropriate clarity and tone
  • Creating documents, reports, presentations, and spreadsheets – exercising judgment regarding layout and style
  • Scheduling meetings, conference rooms, office space, etc.
  • Preparing and routing agendas and other meeting-related materials
  • Investigating and making arrangements for technical equipment or support
  • Attending meetings, taking notes, preparing minutes, capturing commitments, and assisting with follow-up
  • Anticipate the executives needs/requirements and actively resolve issues
  • Flexible to handle both routine and urgent issues that might arise outside of normal office hours
  • Represent the executives proficiently and professionally
  • Must act professionally at all times

All your information will be kept confidential according to EEO guidelines.