Executive Assistant to SVP of Global Research Operations

Executive Assistant – SVP of Global Research Operations

Location:

Richmond, VA (Full‑time). Supports senior leadership in driving research operations across CoStar Group.

CoStar Group is a leading provider of real‑estate information, analytics, and marketplaces. We are seeking a resourceful, self‑starter Executive Assistant to support our Senior Vice President of Global Research Operations in a fast‑paced public‑company environment.

• Schedule all meetings and travel arrangements, manage the SVP’s calendar, and coordinate appointments by balancing priorities and negotiating with internal and external stakeholders.
• Provide the SVP with background information and supporting documents for scheduled appointments, meetings, speaking engagements, conferences, and interviews.
• Handle routine administrative tasks including expense reimbursement, purchase order submission, distribution group management, and record‑keeping functions.
• Compose, edit, and proofread email correspondence, reports, and presentations on behalf of the SVP.
• Manage internal meetings for the SVP, ensuring flawless logistics and solving issues quickly and gracefully.
• Develop and demonstrate a solid working knowledge of the business structure, tools, policies, procedures, and key personnel.
• Exercise sound judgment and decision‑making to develop solutions to problems and situations.
• Maintain clarity, organization, and communication while handling multiple assignments and adapting to changing priorities.
• Prepare and distribute relevant materials to team members in advance of meetings.
• Build and strengthen relationships with the SVP’s direct reports and key colleagues across the company to support research operations and company‑wide goals.
• Provide administrative support to department initiatives such as the Research Operations Monthly Employee Recognition program.
• Assist with select executive/VIP events at the Richmond campus.
• Provide additional support to the CEO during visits to the Richmond campus.

• Bachelor’s degree from an accredited, not‑for‑profit university or college.
• 10+ years of experience with at least 5 years supporting C‑level executives in a public‑company setting.
• Advanced proficiency in Microsoft Office Suite and ability to learn organizational databases and content‑management systems.
• Meticulous grammar, editing, writing, presentation, and communication skills.
• High degree of integrity, confidentiality, and discretion when handling highly sensitive information.

• Demonstrated ability to work with executives and coordinate a high volume of diverse assignments while anticipating and handling competing priorities.
• Experience in a dynamic, fast‑paced environment with proven organizational tactics to meet goals.
• Excellent interpersonal and influence skills; ability to work effectively as part of a team.
• Strong sense of ownership and pride in providing professional customer service internally and externally.
• Positive attitude, punctuality, willingness to learn, and minimal supervision required.
• Ability to convey essential information clearly and concisely, both in writing and verbally.
• Proficient use of technology, particularly Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Comprehensive medical, vision, dental, and prescription drug coverage.
• Life, legal, and supplementary insurance.
• Virtual and in‑person mental health counseling for individuals and families.
• Commuter and parking benefits.
• 401(k) retirement plan with matching contributions.
• Employee stock purchase plan.
• Paid time off.
• Tuition reimbursement.
• On‑site fitness center and/or reimbursed membership costs; access to yoga studio, Peloton, and group exercise classes.
• Access to employee resource groups.
• Complimentary gourmet coffee, tea, hot chocolate, fresh fruit, and healthy snacks.

We welcome qualified candidates who are currently eligible to work full‑time in the United States. CoStar Group does not offer visa sponsorship for this position.

CoStar Group is an Equal Employment Opportunity Employer; we maintain a drug‑free workplace and perform pre‑employment substance abuse testing.