Kantata Project Coordinator​/PMO Administrator

Job Description

Insight Global is seeking a detail-oriented Project Coordinator / PMO Administrator to support project execution, resourcing, financial tracking, and operational reporting within the PMO. This individual will be a key partner to Project Managers and leadership, ensuring project data integrity and smooth day-to-day coordination across multiple initiatives. The ideal candidate has hands‑on, power‑user level experience in Kantata (formerly Mavenlink), is highly organized, and thrives in fast-paced environments.

Pay for this role is between $25-$28 an hour.

Key Responsibilities:

Own administrative and coordination support for PMO‑led projects (new intakes through delivery/closeout).

Maintain accurate project setup and ongoing project data in Kantata (project plans, tasks, milestones, allocations, financials, time entries).

Support resource coordination: schedule alignment, assignment tracking, utilization reporting, and forecasting support.

Track project status across multiple work streams; drive follow‑ups, action items, RAID logs, and meeting notes.

Produce recurring PMO reporting (status, budget burn, capacity, project health, portfolio dashboards).

Assist with invoicing support and project financial hygiene (budget updates, PO tracking, expense/time compliance).

Support standardized PMO processes: templates, governance, documentation, and compliance with operational workflows.

Coordinate key meetings: standups, status reviews, steering prep; distribute agendas, notes, and action items.

Partner with PMs to identify risks/issues early and maintain clear communication to stakeholders.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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Demonstrated experience using Kantata for project operations (data entry, reporting, resourcing, time/expense, project setup).

2+ years supporting projects/programs in a PMO, professional services, or delivery organization.

Strong skills in reporting and documentation (Excel/Google Sheets, PowerPoint/Slides).

High attention to detail; strong follow‑through and communication skills.

Comfortable managing multiple priorities and collaborating cross‑functionally.