Office Administration - Temporary - Christian Nonprofit

Benefits

• Networking Opportunities
• Mentorship
• Exposure to Multiple Area of Business
• Real‑world Experience in Business Operation

Reports To:

Office Manager / State Director

Location:

Richmond, VA (State Office)

FLSA Status:
Non‑Exempt, Internship, Temporary

Schedule:

Part‑time, 10–30hours per week (flexible based on academic schedule)

The temporary Office Administration position provides administrative, organizational, and project‑based support to the State office. This role is ideal for a student or early‑career professional seeking hands‑on experience in nonprofit operations, office administration, and ministry support in efforts to advance the mission of Child Evangelism Fellowship of Virginia, Inc.

• Support the development and maintenance of organized office systems, including filing, scanning, and document management
• Assist in the implementation of a new Customer Relationship Management (CRM) system; limited to data entry, reporting, and tracking tools
• Prepare mailings, packets, and printed materials for events and ministry programs
• Answer phones, greet visitors, and provide general office hospitality

• Draft simple correspondence, reminders, and follow‑up emails as directed
• Assist with scheduling, calendar coordination, and meeting preparation
• Help maintain accurate donor contact lists, volunteer records, and distribution lists within the new CRM

• Prepare materials for trainings, meetings, and ministry events
• Assist with logistics such as room setup, sign‑in sheets, name tags, and supplies
• Support donor mailings, thank‑you letters, and event follow‑up tasks

• Contribute to ongoing administrative improvement projects
• Assist with organizing digital files and improving workflow systems
• Support staff with research, documentation, or project tasks as assigned

• Believe and sign the CEF Statement of Faith and Ministry Compliance Agreement
• Alignment with the mission and values of Child Evangelism Fellowship
• Interest in nonprofit management, ministry operations, or administrative work
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and follow written and verbal instructions accurately
• Excellent written and verbal communication skills
• Detail‑oriented with a proactive attitude
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Familiarity with spreadsheets, databases, or digital filing systems
• Ability to maintain confidentiality and handle sensitive information
• Experience in an office, administrative, or customer service environment
• Interest in nonprofit management, ministry operations, or administrative work

The intern will gain exposure / experience in:

• Nonprofit office administration and workflow management
• Professional communication and customer service
• Event preparation and ministry operations
• Data management, documentation, and organizational systems
• Working within a faith based nonprofit environment
• Networking opportunities within the organization

• Ability to lift (up to 50 lbs.), transport, and stock assigned supplies and materials, occasionally requiring overhead or below‑the‑waist positioning.
• Ability to climb step ladders to reach overhead fixtures, supplies, and high‑placed work materials.
• While performing the duties of this job, the employee is frequently required to sit for long periods at a desk and work on a computer terminal.
• This role is based in an office location that does not have wheelchair accessible entry or interior pathways.