Administrative Specialist

PJI Law, PLC, a boutique, service-focused, fast-growing Virginia law firm, is hiring a full‑time Administrative Specialist for its Richmond location. Training will be provided; experience in the legal field is not required.

As the first impression at our firm, you will play a pivotal role in ensuring a positive and welcoming experience for our clients, guests, and team members. Your responsibilities include a variety of receptionist duties, office operations tasks, and client‑facing legal support responsibilities.

• Warmly greet clients, guests, and team members.
• Make clients and guests comfortable, offering beverages.
• Create an excellent client experience consistent with the firm’s mission.
• Collect payments made at reception.
• Receive, sort, and direct mail and deliveries.
• Maintain a clean reception area and conference rooms.
• Clean break rooms daily and restock supplies, food, and beverages.
• Prepare for and conduct Estate Planning Signing Ceremonies or serve as a witness.
• Perform general office duties such as preparing and sending documents, letters, and emails, photocopying and scanning documents, and scheduling meetings.
• Assist with office facilities and equipment maintenance.
• Assist with coordination of various events and celebrations.
• Serve as a backup for other team members when appropriate.

• Ability to multitask, be flexible, think on your feet, adapt to changing priorities, and make decisions based on good common sense.
• Excellent communication skills and ability to genuinely connect with people.
• Excellent organizational skills and ability to closely follow established policies and procedures.
• Strong attention to detail, including impeccable spelling and grammar.
• Proficiency in Google Workspace, Microsoft Word, and Excel.
• Ability to learn new software and technology.
• Ability to focus throughout the workday without checking social media.
• Must have a car for occasional job‑related duties.

Salary: $44,000 to $48,000 per year, including bonus payments.

• Health, dental, and vision insurance
• 401(k) with employer match
• Life and disability insurance
• Paid holidays and time off
• A full estate plan
• Team events
• Complimentary snacks and beverages
• Free parking
• Clean work environment